Administrative Coordinator

4 weeks ago


Taguig, National Capital Region, Philippines X-Vape Tech Inc. Full time
Job Summary

X-Vape Tech Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our executives and departments, ensuring efficient scheduling of meetings and events, and maintaining accurate records.

Key Responsibilities
  • Manage and coordinate calendars for executives and departments, ensuring timely scheduling of meetings and events
  • Organize and maintain digital and physical files, ensuring data confidentiality and compliance with company policies
  • Handle basic office duties, including answering phones, greeting visitors, and managing office supplies inventory
  • Assist in preparing presentations, documents, and reports using software like Microsoft Office or Google Suite
  • Coordinate travel arrangements and itineraries for staff
  • Process expense reports and manage petty cash
  • Facilitate internal and external communication, including drafting emails and memos
  • Support team projects and assist with event planning
  • Enter data accurately into company-specific software or databases
  • Liaise between departments or teams, ensuring effective communication and workflow
Requirements

To be successful in this role, you will need excellent organizational and communication skills, as well as the ability to work independently and as part of a team. Proficiency in Microsoft Office or Google Suite is essential, and experience with calendar management and data entry is highly desirable.



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