Remote Administrative Support Specialist

1 day ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time A$12,000 - A$15,000
Job Overview

This role is ideal for a highly organized and detail-oriented individual who can support a high-performing team in an accounting firm. As a remote administrative assistant, you will be responsible for managing calendars, booking appointments, and coordinating meetings across multiple time zones.

Main Responsibilities:
  • Coordinate schedules to ensure smooth operations.
  • Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Handle secretarial work including ASIC-related tasks such as Form 484, Form 362, company renewals, and changes to corporate records.
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Maintain and update internal databases and document registers.
  • Prepare, review, and format documents and correspondence with high accuracy.
  • Provide admin support to team members across different departments.
  • Assist with basic e-marketing and social media scheduling or content coordination.
  • Ensure confidentiality, compliance, and accurate record keeping at all times.
Requirements:
  • Strong attention to detail and organisational skills.
  • A high level of maturity and discretion in handling sensitive information.
  • Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Excellent verbal and written English communication skills.
  • Proven ability to manage calendars and appointments independently.
  • Self-motivated with the ability to work remotely and manage time effectively.
  • Proficiency in Microsoft Office Suite, Google Workspace etc.
Preferred Skills:
  • Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus.
What We Offer:
  • A flexible remote working environment with Australian-based hours.
  • Opportunity to work with a supportive and dynamic team while reporting directly to the Principle Partner and Compliance coordinator.
  • Exposure to Australian corporate, tax, and accounting frameworks.
  • Long-term potential for growth and development in a professional services setting.

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