Dynamic Administrative Assistant

1 day ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱3,500 - ₱4,500
Job Description

This role involves providing exceptional support to senior management, ensuring seamless day-to-day operations and maintaining a high level of organization. The ideal candidate will have experience in executive administration, project management, and marketing.

The successful applicant will be responsible for preparing client proposals, managing directors' calendars, scheduling meetings, prioritizing tasks, and ensuring time is effectively allocated. Additionally, they will organize travel arrangements, draft and proofread emails, reports, contracts, and client communications.

They will also be responsible for conducting online research and data collection for client projects, setting up and managing client projects in Asana, tracking tasks and deadlines, generating client progress reports, and drafting invoices.

The candidate will need to possess strong written and verbal communication skills, with the ability to work independently and manage remote tasks. They should also have a high level of attention to detail, organization, and project management skills.

Key Responsibilities:

  • Executive Support
  • Project Management
  • Marketing & Outreach Support
  • Tech & Systems Management
Required Skills and Qualifications

To be considered for this role, you must possess the following skills and qualifications:

  • Minimum 4+ years experience in an administrative, executive assistant, or similar role.
  • Project management experience: Asana experience preferred.
  • CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
  • Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
  • Canva skills for content creation and light design work.
  • Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
  • Strong written and verbal communication skills in English.
  • Ability to work independently, manage remote tasks, and take ownership of responsibilities.
  • Strong attention to detail, organization, and project management skills (Asana preferred).
Benefits

We offer the following benefits to our employees:

  • 13th Month Pay
  • HMO
  • Leave Benefits
Why Join Us?

At our company, we value teamwork, integrity, culture, and hiring processes. We strive to deliver the best outcomes for our customers, partners, and people. If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity.

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