Administrative Assistant

1 week ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱250,000 - ₱450,000

Job Title:

Executive Support Specialist

We are seeking a highly organized and proactive Executive Support Specialist to support our CEO in a fast-paced environment.

The ideal candidate will be a resourceful problem-solver who thrives in an operational efficiency-focused role, with the ability to contribute to creative initiatives and work independently with minimal supervision.

  • Draft, proofread, and edit correspondence, presentations, and other documents
  • Utilize Canva to design visually appealing presentations, reports, social media graphics, and other internal/external communication materials
  • Assist in creating compelling visual content that aligns with our brand
  • Create and maintain spreadsheets, organize data, and assist with basic financial tracking or expense reporting
  • Provide support on various projects, including tracking deadlines, organizing resources, and facilitating communication among team members
  • Prepare agendas, take detailed minutes, and follow up on action items for key meetings
  • Coordinate comprehensive travel itineraries, including flights, accommodation, and ground transportation
  • Assist with general administrative tasks as needed to ensure smooth office operations
  • Able to do business research and analysis and write reports
  • Handle sensitive information with the utmost discretion and maintain strict confidentiality

Qualifications:

  • Bachelor's degree in related field preferred
  • Demonstrated ability to manage spreadsheets and contribute to basic project management tasks
  • Ability to do business research and analysis and write reports
  • Advanced proficiency in Microsoft Office Suite and Google Workspace
  • Proficiency in Canva is a plus
  • Familiarity with AI and eagerness to learn more
  • Exceptional organizational and time management skills
  • Superior written and verbal communication skills
  • Proactive, self-motivated, and able to work independently

Job Details:

  • Seniority level: Entry-level
  • Employment type: Full-time
  • Job function: Project Management and Information Technology
  • Industries: Outsourcing and Offshoring Consulting

Why Choose This Role?

This role offers the opportunity to make a significant impact in a fast-paced environment. As an Executive Support Specialist, you will be responsible for providing administrative support to our CEO, including drafting correspondence, preparing presentations, and coordinating travel arrangements. You will also have the opportunity to contribute to creative initiatives and work independently with minimal supervision.

What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a highly organized and proactive individual with exceptional communication skills, we encourage you to apply for this exciting opportunity.

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