Legal Operations Coordinator

1 day ago

Baguio City, Cordillera, Philippines beBeeParalegal Full time $50,000 - $70,000
Job Description:

We are seeking a detail-oriented and organized Paralegal to provide essential administrative support to our legal and compliance team. This role involves providing corporate filings, compliance tasks, broker support, and documentation tracking across U.S. jurisdictions.

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Key Responsibilities

  1. Prepare and file brokerage license applications and renewals accurately and on time, ensuring compliance with all regulatory requirements.
  2. Support real-time operational needs of real estate designated brokers across all U.S.-based jurisdictions, including managing broker-of-record documentation and license renewals.
  3. Conduct basic legal research using federal and state laws, regulations, and case law to support compliance efforts and internal decision-making.
  4. Prepare and file corporate governance documentation, including state registrations, annual reports, and other filings necessary to maintain good standing in applicable states.
  5. Coordinate and file NMLS and lending registrations, permits, and obligations with state and local regulators and agencies.
  6. Maintain and update internal trackers and systems related to contract status, filings, license renewals, and ongoing compliance matters.
  7. Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure, and up-to-date files.
  8. Draft basic correspondence and assist with the preparation of legal documents under attorney supervision.
  9. Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.
  10. Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.
  11. Support responses to regulatory audits, examinations, and requests for information by gathering required documentation and coordinating with internal teams.
  12. Escalate legal or compliance issues to attorneys or senior legal staff as needed.
  13. Participate in legal team meetings and process improvement initiatives to enhance legal operations workflows.
  14. Double-check filings and renewal schedules to prevent lapses or compliance issues and leverage legal technology platforms to streamline processes and improve team efficiency.
  15. Learn and apply relevant legal procedures and terminology related to real estate licensing and operations.
  16. Ensure confidential and sensitive information is handled with the highest level of discretion and by applicable privacy standards.

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