Operational Coordinator

1 day ago

Baguio City, Cordillera, Philippines beBeeOperational Full time ₱7,200 - ₱7,800
Job Title: Operational Coordinator

As a skilled Operational Coordinator, you will serve as the backbone of our business operations. Your primary responsibility will be to ensure seamless execution of all tasks by managing workflows, coordinating teams, and maintaining systems.

Key Responsibilities:

  • Operations & Client Support (40%):
    • Manage calendars, scheduling, and routine requests.
    • Handle invoicing, expenses, and coordination with financial tools.
    • Maintain and improve SOPs via the Operations Playbook.
  • Project Coordination (30%):
  • Oversee project setup, logistics, and stakeholder networks.
  • Support trade mission planning, partner engagement, and milestones.
  • Review AI outputs for quality and accuracy.
  • Format and enhance client-facing presentations/reports.
  • Build prompt libraries, organize databases, and maintain AI context libraries.
Business Development & Marketing (10%):
  • Maintain CRM and sales pipeline.
Knowledge & Process Improvement (5%):
  • Maintain operations playbook and suggest improvements.
  • Manage case studies and knowledge assets.

Requirements:

  • Experience: 3+ years in operational support, project coordination, or similar roles, supporting senior executives in fast-paced environments.
  • Operations & Client Support: Skilled in calendar management, travel logistics, invoicing, client onboarding, workshop prep, stakeholder coordination, and data room management.
  • Project & Deliverables: Experience coordinating trade missions/events, managing SOPs/playbooks, and handling client communications. Strong ability to review, format, and enhance deliverables (reports, presentations, etc.).
  • Ai & Tech Proficiency: Comfortable working with AI tools for drafting, research, and workflow optimization. Able to build prompt libraries and maintain knowledge databases.
  • Business Development & Marketing: Familiar with CRM, pipeline management, and supporting thought leadership/marketing distribution.
  • Tools: Google Workspace, Notion, Miro, Superhuman, Zoom, Calendly, Zapier, Dex CRM, Xero, Canva.
  • Process-driven with strong organisational and time-management skills.
  • Proactive, autonomous, and adaptable to new tools/AI systems.
  • Detail-oriented with strong quality control mindset.
  • Excellent communicator (fluent English) with discretion and integrity.

Work Environment:

  • Flexibility in work hours and location, with a focus on managing energy rather than time.
  • Access to online learning platforms and resources for professional development.
  • A collaborative, no-silos environment, encouraging learning and growth across teams.
  • A dynamic social culture with team activities and opportunities for creative input.
  • Health insurance and leave benefits.

Application Instructions:

If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity.

  • Operations Coordinator

    2 days ago

    Baguio City, Cordillera, Philippines beBeeBusiness Full time $57,600 - $62,400

    Job Overview:The Business Operations Coordinator role entails performing operational audits by making follow-up calls to clients and understanding their concerns. They will prepare and present high-quality reports of audit findings and recommendations to management.Maintain documentation for risk assessment and management processes.Perform audit-related...

  • Global Operations Coordinator

    2 days ago

    Baguio City, Cordillera, Philippines beBeeCoordinator Full time $50,000 - $80,000

    Global Operations CoordinatorThe Global Operations Coordinator plays a vital role in ensuring seamless financial and operational coordination across the organization. This position requires strong analytical and problem-solving skills, as well as excellent communication and collaboration abilities.Monitor and analyze financial data to identify trends and...

  • Operations Coordinator

    2 days ago

    Baguio City, Cordillera, Philippines beBeeAdministrative Full time ₱2,000,000 - ₱3,500,000

    Job OverviewWe are seeking a detail-oriented individual to coordinate people operations for a global company.Key ResponsibilitiesDeliver exceptional customer service experience for employees.Support employee questions and inquiries, providing high-level service.Assist with the full employee lifecycle, including pre-boarding, onboarding, offboarding, leave...

  • Financial Operations Coordinator

    1 day ago

    Baguio City, Cordillera, Philippines beBeeAccountability Full time $7,200 - $7,800

    Job Title: Financial Operations CoordinatorWe are seeking an experienced and skilled Financial Operations Coordinator to join our team. The successful candidate will be responsible for managing vendor payments, maintaining accurate financial records, and leveraging tools like QuickBooks Online and Rent Manager to optimize accounts payable processes.Key...

  • College Operations Coordinator

    16 hours ago

    Baguio City, Cordillera, Philippines beBeeManager Full time ₱6,500 - ₱9,000

    About the RoleWe are seeking a highly organized and detail-oriented College Operations Coordinator to support our team in preparing for college admissions.The successful candidate will be responsible for overseeing and streamlining communication between clients and various departments, coordinating workflows, managing data processes, and ensuring that client...

  • Sales and Operations Coordinator

    1 day ago

    Baguio City, Cordillera, Philippines beBeeLogistics Full time ₱18,000 - ₱36,000

    Our organization requires a highly skilled Sales and Operations Coordinator to ensure the smooth movement of goods and services.About the Role:The ideal candidate will be responsible for coordinating logistical operations, scheduling appointments, maintaining accurate records, and communicating effectively with stakeholders.Key Responsibilities:Monitor and...

  • Senior Operations Coordinator

    2 days ago

    Baguio City, Cordillera, Philippines beBeeSupport Full time ₱419,200 - ₱798,000

    High-Level Support AssistantWe are seeking a highly proactive and seasoned support professional to provide high-level assistance to our founder. This role is ideal for an experienced individual who thrives in dynamic environments and is skilled at anticipating needs, streamlining operations, and enabling executive focus.Work Arrangements: 40 hours/week...

  • Operational Project Coordinator

    2 days ago

    Baguio City, Cordillera, Philippines beBeeExpert Full time $40,000 - $50,000

    Job OverviewRGP offers a unique opportunity to support project management initiatives with expertise in administrative tasks and coordination.As a consultant, you will work on impactful projects, develop new skills, and build a career defined by your achievements. Our collaborative environment prioritizes the success of our clients and colleagues, focusing...

  • Remote Operations Coordinator

    16 hours ago

    Baguio City, Cordillera, Philippines beBeeManager Full time $16,800

    As a Virtual Manager, you will play a pivotal role in overseeing daily operations and ensuring seamless communication across teams in a remote environment.Key Responsibilities include:Coordinating with team members to support operational workflowsMonitoring progress on assigned tasks and ensuring timely completionFacilitating virtual meetings and maintaining...

  • Administrative Operations Coordinator

    2 days ago

    Baguio City, Cordillera, Philippines beBeeOperations Full time ₱432,000 - ₱648,000

    Job OverviewWe are seeking a highly organized, proactive admin/operations professional to support our thriving divisions. You will manage communications, streamline systems, handle scheduling, invoicing, and compliance, and work closely with leadership to drive efficiency and growth.Main ResponsibilitiesManage multiple email inboxes for both divisions, plus...