E-Commerce Operations Specialist

4 days ago

Pasig, National Capital Region, Philippines beBeeAdministrative Full time ₱150,000 - ₱250,000
E-Commerce Assistant Job Description

Key Responsibilities:

  • The successful candidate will provide exceptional administrative support to the E-commerce Head and department, performing daily tasks as needed.

  • Assist in scheduling meetings and coordinating schedules of the E-commerce Department.

  • Support in preparation and processing of expense liquidation of the E-commerce Head.

  • Prepare Payment Request Memos (PRMs) for various E-commerce suppliers.

  • Monitor and create PAW internal orders through E-PAW.

  • Coordinate and follow-up payment status of various suppliers in compliance with standard payment cycles.

  • Process and follow-up ITARF's, AARC, AACE, and other IT-related requests for the E-commerce Department.

  • Handle SAP transactions/Goods Receipt for the E-commerce Department.

  • Ensure availability of supplies as needed by the department during meetings.

  • Create a physical and digital data/information repository – store, keep, and manage all relevant files and information of the department, ensuring easy searchability.

  • Safeguard E-commerce confidential documents.

  • Handle file management, safekeep files, records, and other documents aligned with Records Retention System Requirements.

  • Monitor filing of the E-commerce department's vacation/sick/emergency leaves.

  • Coordinate clean-up and housekeeping activities to maintain orderliness and cleanliness.

Requirements:

  • Bachelor's degree in Business Administration or a related field.

  • At least 1-2 years of relevant experience.

  • Strong organizational skills with high attention to detail.

  • Proficiency in MS Office applications.

  • Ability to work independently and manage multiple tasks effectively.

  • Strong communication and collaboration skills.

Why You'll Thrive In This Role:

  • Opportunity to work in a dynamic e-commerce environment.

  • Collaborative team atmosphere.

  • Professional growth and development opportunities.

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