Project Administrator

7 days ago

Sorsogon, Bicol, Philippines beBeeProject Full time $60,000 - $85,000
Job Summary

Seeking a highly organized and detail-oriented professional to support sales, project management, and accounting teams.

This role requires strong communication and interpersonal skills, as it involves regular interaction with clients, manufacturers, and internal departments.

The ideal candidate will have experience in end-to-end customer service, order processing, or a similar role.

Key Responsibilities
  • Process and track customer orders with accuracy and efficiency.
  • Assist in preparing product specifications, pricing research, and vendor discussions.
  • Submit and manage new customer and vendor forms for approval.
  • Support the development of client proposals as needed.
  • Verify and manage manufacturer orders, ensuring accuracy in details and specifications.
  • Utilize software to manage order processing and documentation.
  • Work with project worksheets to create and review product specifications.
  • Follow up on order status, delivery schedules, and issue resolution to ensure smooth operations.
  • Maintain and update the order tracking system, providing regular reports.
  • Coordinate and confirm deliveries and installations with warehouses and client representatives.
  • Track warehouse receiving of products and ensure proper documentation.
  • Ensure client satisfaction by assisting with final approvals and addressing any concerns.
  • Process invoices and maintain well-organized project files.
  • Participate in team meetings and company initiatives.
Qualifications
  • Excellent English communication skills – both verbal and written.
  • Strong interpersonal skills – ability to interact effectively with clients and internal teams.
  • Highly organized with strong project management skills – able to manage multiple tasks efficiently.
  • Tech-savvy with ability to quickly adapt to various software tools.
  • Experience with software is required.
  • Basic understanding of project workflows and familiarity with project worksheets or similar tools.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to meet deadlines and work efficiently under pressure.

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