Senior Operations Coordinator

2 days ago

Mandaue City, Central Visayas, Philippines beBeeManagement Full time ₱2,500,000 - ₱4,500,000
Project Management Opportunity

We are seeking a highly organized and proactive project manager to support our estate planning and related services. This role is ideal for someone with strong project coordination skills who thrives in a structured environment and enjoys client-facing communication.

No prior law office experience is required—just a passion for operational excellence and a commitment to delivering consistent, high-quality support.

Responsibilities:
  • Review all existing open files and convert them into structured projects, identifying key milestones, deliverables, timelines, and deadlines.
  • Build and maintain internal status review documentation to track progress and ensure accountability.
  • Build and maintain external status review documentation for client-facing updates.
  • Serve as the primary point of contact for clients, proactively delivering file updates with a consistent communication cadence.
  • Coordinate with legal staff and external stakeholders to ensure timely completion of tasks and adherence to deadlines.
Qualifications:
  • Project Planning Experience: Recent hands-on experience with project management tools (e.g., Jira, Trello, Asana, ClickUp).
  • Administrative Background: Demonstrated experience in project management, office administration, or operations.
  • Organizational Skills: Exceptional ability to manage multiple projects, prioritize tasks, and meet deadlines.
  • Communication: Excellent written and verbal communication skills, with a professional and client-friendly tone.
  • Time Management: Proven ability to manage competing priorities in a fast-paced environment.
  • Professionalism: Reliable, proactive, and detail-oriented approach to work.
  • Legal Experience: Not required—training will be provided on legal-specific workflows.
Bonus Attributes:
  • Familiarity with legal terminology or document workflows (not required but helpful).
  • Experience working with solo practitioners or small teams.
  • Comfort with remote collaboration tools (Zoom, Slack, Google Workspace).

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