HVAC Operations Manager

6 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time ₱35,000 - ₱48,000
Job Description

We are seeking a detail-oriented professional to manage the administrative and operational tasks of our HVAC company. The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations. This role requires excellent communication skills, a proactive attitude, and the ability to manage various tasks related to job coordination, customer communication, project management, compliance, and marketing.

The successful candidate will have experience in HVAC, construction, or a related industry. Familiarity with HVAC plans and specifications is also essential. Proficiency in using Monday.com to track project progress, vendor estimates, and submittals is required. Additionally, proficiency in PlanSwift for takeoffs and estimation support is necessary.

Key Responsibilities
  • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Communicate with clients, vendors, and contractors via email, phone, and other means
  • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
  • Maintain communication with on-site project managers
  • Ensure all regulatory paperwork is properly managed
  • Help manage online presence, customer engagement, and brand awareness
  • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
  • Track all vendor estimates and submittals using Monday.com
  • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates
Qualifications and Skills
  • Proven experience in HVAC, construction, or a related industry
  • Familiarity with HVAC plans and specifications
  • Proficiency in using Monday.com to track project progress, vendor estimates, and submittals
  • Proficiency in PlanSwift for takeoffs and estimation support
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Proactive, adaptable, and able to anticipate needs
  • Proficiency in Gmail, Google Sheets, Google Docs, WhatsApp, and RingCentral

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