Executive Support Professional

2 days ago

Cainta, Calabarzon, Philippines beBeeOperations Full time ₱800,000 - ₱1,200,000

Job Overview

We are looking for an experienced Operations Specialist to join our team. The successful candidate will act as the right hand to a busy CEO, managing day-to-day operations and project timelines.

Key Responsibilities
  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.
  • Organise and maintain shared drives and filing systems.
  • Compile and manage guest lists, RSVPs, and event reminders.
  • Support with post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
  • Build and manage project trackers, timelines, and checklists.
  • Coordinate with stakeholders to gather inputs and updates across projects.
Requirements
  • 3-5 years of proven experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid-senior level.
  • Strong organisational and project management skills.
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom).
  • Excellent reporting and presentation-building skills.
  • Familiarity with advertising, media, or tech industries is a bonus.
  • Meticulous attention to detail and ability to anticipate needs.
  • Strong communication skills, both written and verbal.
  • Discretion in handling sensitive information.
  • Ability to prioritise, stay resourceful, and perform under pressure.
  • Relationship-driven, collaborative, and solutions-focused approach.
Why This Role?

This is an opportunity to play a pivotal role behind a CEO leading one of the most dynamic areas of the media industry.

The Operations Specialist will gain exposure to high-profile projects, partners, and industry events while working at the centre of a fast-paced environment.

If you thrive on bringing order to chaos, building strong relationships, and enabling leaders to succeed, this role offers both challenge and reward.

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