Administrative Support Professional

1 day ago

Cainta, Calabarzon, Philippines beBeeExecutive Full time $40,000 - $56,000
Role Overview

We are seeking a highly organized and proactive professional to provide direct support to our executive leadership team. This role is critical in ensuring seamless communication, efficient task management, and optimal use of the executive's time.

About the Position

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and possesses excellent communication skills.

Key Responsibilities

  • Attend all executive calls, providing real-time support and ensuring seamless communication.

  • Document key decisions, action items, and follow-ups with meticulous call notes.

  • Anticipate the executive's needs during calls and respond swiftly and accurately.

Task Management and Organization

  • Track and manage all executive action items, ensuring timely completion and follow-up.

  • Prioritize and organize tasks, proactively identifying deadlines and potential roadblocks.

  • Maintain a robust system for tracking and reporting the status of ongoing projects.

Communication and Correspondence

  • Draft and manage all executive correspondence, including emails and reports.

  • Manage and curate the executive's online presence, including responding to messages and drafting posts.

  • Ensure all communication maintains a professional tone and adheres to high standards.

Schedule Management

  • Maintain and oversee the executive's complex calendar, scheduling meetings and travel arrangements.

  • Resolve scheduling conflicts efficiently, ensuring optimal time management.

  • Provide timely reminders and updates for upcoming appointments and deadlines.

Essential Skills and Attributes

  • Exceptional Attention to Detail: Maintain accurate records, proofread documents, and ensure consistency.

  • Proactive and Responsive: Anticipate needs, address issues swiftly, and maintain professionalism under pressure.

  • Strong Time Management and Organization: Effectively prioritize and handle multiple tasks while meeting deadlines.

  • High Level of Responsibility and Discretion: Handle confidential information with utmost professionalism.

  • Commitment to Specific Work Hours: Adhere to a set schedule to ensure consistent support.

  • Strong Work Ethic: Demonstrate dedication to excellence and a high standard of performance.

Benefits and Opportunities

  • Competitive salary and benefits package.

  • Full remote work flexibility with a dynamic, global team.

  • Opportunity to work closely with executive leadership and drive business impact.

Job Requirements

  • Full-time status (40 hours per week).

  • Able to work during U.S. Eastern Time zone.

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