Global Administrative Support Specialist

6 hours ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱600,000 - ₱1,200,000
Executive Assistant Opportunity

We are seeking a highly skilled and experienced Executive Assistant to join our Administration team. You will provide comprehensive, quality administrative support services for senior executives in Australia and New Zealand. Your role will involve calendar and meeting management, email management, travel logistics, expense reimbursements, client relationship management, and documentation preparation.

You will work in a fast-paced environment with a supportive and dynamic virtual and local executive assistant team.

Primary Responsibilities
  • Calendar/Meeting Management – Coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management – Screen, respond to and/or action emails as necessary.
  • Travel Management – Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Management – Track and submit expenses for reimbursement or payment requisition and adhere to deadlines.
  • Events Management – Assist in setting up logistics and coordination of invites and RSVPs.
  • Timesheet Management – Track, enter and submit the worked hours of the executive.
  • Telephone Management – Relay accurate and detailed messages and transfer calls as required.
Skills and Qualifications
  • Proficient time management with ability to prioritize workload.
  • Confident in interacting with clients and executives.
  • Excellent attention to detail.
  • Proactive and solutions-focused.
  • Team player, supportive of colleagues.
  • Quality-driven with high standards.
  • Maintains strict discretion and confidentiality.
  • Bachelor’s degree (any field).
  • Minimum of 2 years’ experience in Executive Assistance/Secretary/Admin support (preferred but not required).
  • Customer service experience working with multiple stakeholders.
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.
  • Ability to handle multiple executives, priorities and deadlines.
What We Offer

Our Total Rewards package supports a culture built on high-performance teaming, career development, and well-being. We offer a competitive compensation package with benefits that support physical, financial and social well-being, including medical, dental coverage, pension plan, vacation policy, statutory holidays and paid personal days.

  • Support and coaching from engaging colleagues.
  • Learning opportunities to develop new skills and progress your career.
  • Flexibility in how you work to fit your needs.

Join us in building a better working world.

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