Professional Administrative Support Specialist

2 days ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time ₱800,000 - ₱1,200,000

Seeking a highly organized and detail-oriented professional to join our administrative team. As an Admin and Executive Assistant, you will provide top-notch support to executives and management, ensuring seamless operations and effective communication.

  • Key Responsibilities:
  • Manage calendars, set appointments, and coordinate internal and external meetings
  • Assist with travel arrangements, event logistics, and other errands as needed by management
  • Prepare presentations, reports, and correspondence for review or signature by executives
  • Organize and track action items from meetings and ensure timely follow-through

Administrative Office Support:

  • Maintain an efficient physical and digital filing system
  • Manage incoming and outgoing correspondence (email, courier, phone)
  • Monitor office supplies and coordinate with vendors for replenishment and maintenance
  • Coordinate with building administration and third-party service providers

Legal and Document Management:

  • Maintain accurate, organized, and up-to-date records of legal documents, corporate files, and office correspondences
  • Assist with formatting and clerical preparation of legal documents, board resolutions, or reports
  • Support compliance with internal document protocols and confidentiality standards

HR and Onboarding Support:

  • Coordinate recruitment logistics, employee onboarding/offboarding, and clearance procedures
  • Prepare basic HR documentation such as ID templates and forms
  • Facilitate access setup (email, workspace, file systems) for new hires
  • Coordinate enrollment in HMO and government systems with HR or accounting

Requirements:

  • Bachelor's degree in business administration, office management, or a related field
  • At least 3-5 years of experience in an administrative or executive assistant role
  • Excellent organizational, communication, and time management skills
  • Trustworthy and able to handle confidential matters with discretion
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Proactive, detail-oriented, and works well with minimal supervision

Preferred Qualifications:

  • Experience in a law, accounting, or other professional services firm
  • Strong experience with Microsoft 365 Business Tools and cloud-based workflow and project management systems

Work Environment:

This is a full-time position working Monday to Friday 8AM- 5PM PHT or 9AM- 6PM PHT, with one hour lunch break included.

Located in Taguig City, this role offers a dynamic and collaborative work environment with opportunities for growth and development.

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