High-Level Administrative Professional

1 day ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time $14,400 - $21,800

Job Summary

We are seeking a skilled professional to provide high-level administrative and personal support services to physicians and senior management. This role requires a proactive, detail-driven individual who thrives on precision, takes ownership of outcomes, and delivers exceptional service in fast-paced, high-stakes environments.

The ideal candidate will have a minimum of 4 years in executive or administrative support, preferably in healthcare or physician-facing roles, with expertise in Microsoft Office tools, email management, and database administration.

Key Responsibilities

  • Manage complex schedules, coordinate multiple calendars, resolve conflicts, and ensure accuracy.
  • Arrange personal and professional travel, manage end-to-end bookings, itineraries, and contingency plans.
  • Prepare and review high-quality presentations, ensuring branding, clarity, and accuracy in presentation decks.
  • Draft professional correspondence, writing letters and communication for physicians with a polished, professional tone.
  • Maintain databases, update and manage key records with 100% accuracy.
  • Coordinate across departments, ensuring smooth information flow between the Director of Operations, Assistant Director, and physicians.
  • Handle phone-based scheduling, acting as liaison when email scheduling is restricted.
  • Protect confidentiality, managing sensitive medical and operational information with discretion.
  • Support special projects, providing high-quality deliverables under tight deadlines.

Requirements

  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in Microsoft Office tools, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.

Nice-to-Haves

  • Prior experience supporting physicians or in a medical setting.
  • Experience handling personal concierge tasks for executives.
  • Familiarity with AI tools for presentation and document creation.
  • Multilingual skills.
  • Advanced presentation design skills.

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