Administrative and Legal Support Professional

14 hours ago

Calamba, Calabarzon, Philippines beBeeAdministrativeSupport Full time $60,000 - $80,000
Administrative and Legal Support Professional

The role of an Administrative and Legal Support Professional is a challenging yet rewarding opportunity to provide essential support to the Principal. This includes managing complex calendars, preparing and formatting legal documents, monitoring deadlines, and facilitating timely client communication.

Key Responsibilities
  • Track and inform the Principal of upcoming deliverables, deadlines, and key appointments.
  • Proactively monitor the Principal's urgent and routine folders, taking appropriate action in a timely manner.
  • Manage complex scheduling for the Principal across multiple time zones and priorities.
  • Maintain and manage the firm-wide calendar, tracking internal meetings, court dates, filing deadlines, and key events.
  • Transcribe and summarize electronic dictation.
  • Maintain a working knowledge of case summaries and progress in conjunction with status reports and case trackers.
  • Take meeting notes and ensure effective follow-up with clients or other parties.
  • Prioritize and uphold high-level client experience, exceeding client expectations.
  • Ensure timely, client-focused email and correspondence management on behalf of the Principal.
  • Develop and maintain relationships with the internal team and top clients.
  • Ensure all documents comply with court rules, formatting requirements, and filing deadlines.
  • Create high-quality documents in Word and PowerPoint ready for presentation.
  • Draft and format legal documents such as contracts, pleadings, motions, and correspondence.
  • Organize and maintain filing systems.
  • Manage expenses related to legal cases and other matters as requested.
  • Handle all firm and client information with the highest level of confidentiality, discretion, and professionalism.
Requirements
  • At least 3 years' experience as a Legal Secretary, Legal Assistant, or Paralegal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced document formatting and file organization experience.
  • Familiarity with legal billing and timekeeping software, including invoice preparation, report generation, and tracking billable hours.
  • Experience using legal document management systems for organizing and retrieving case files.
  • Strong knowledge of legal terminology, court filing procedures, and case documentation workflows.
  • Proficiency in preparing, formatting, and proofreading legal documents, correspondence, pleadings, motions, and contracts with a high level of accuracy.
  • Skilled in transcribing dictation and preparing legal documents from recorded material.
  • Fully fluent in English; ability to work U.S. business hours.
Preferred Qualifications
  • Bachelor's degree preferred, ideally in Legal Studies, Business Administration, or a related field.
  • Experience with the California State Bar is strongly desired.
What We Offer
  • A full-time, long-term role dedicated to serving one client.
  • 100% remote work opportunity.
  • Competitive salaries.
  • Opportunities for growth and advancement.
  • A fast-paced, collaborative environment.
  • A warm and friendly company culture.

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