Virtual Office Assistant Manager

1 week ago


Makati City, National Capital Region, Philippines Remote Staff Contingency Staffing Part time
Overview of the Role

This Dedicated Administrative Team Member position involves providing high-level administrative support to our client, a dedicated psychologist specializing in trauma therapy. The successful candidate will possess excellent organizational and communication skills, enabling them to efficiently manage multiple tasks and prioritize deadlines.

Main Responsibilities:
  1. Email Management: Sort and organize emails, draft responses, and escalate complex queries to the relevant parties.
  2. Scheduling Coordination: Utilize Halaxy to book and confirm client appointments, ensuring seamless scheduling processes.
  3. Account Management: Monitor outstanding invoices, send timely payment reminders, and maintain accurate records of collections.
  4. Client Communication: Liaise with clients and organizations via phone, email, and messaging apps to confirm appointments and process payments.
  5. Operational Support: Provide general administrative assistance as needed, including data entry, document preparation, and other tasks.
Essential Qualifications:
  • Administrative Experience: A minimum of [X] years in administrative roles, preferably in a healthcare or medical environment.
  • Technical Skills: Proficient in Microsoft Office (Outlook, Word, Excel) and ability to adapt to new software systems.
  • Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and colleagues.
  • Independence: Self-motivated and able to work independently with minimal supervision.
  • Software Familiarity: Knowledge of practice management software like Halaxy is desirable (training will be provided).


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