Virtual Executive Assistant
2 weeks ago
Job Description
About a Works, Inc.
a Works, Inc. is a leading Australian non-for-profit industry association working with a global network of likeminded organisations to provide the latest industry information, education, and research about lubricants.
Role Overview
We are seeking a highly skilled Senior Virtual Assistant (VA) to provide executive assistance, supporting our General Manager (GM), Board Members, and Board Committees. The ideal candidate will possess excellent skills in Microsoft applications, including Word, PowerPoint, and Excel.
Duties and Responsibilities
- Administrative Support:
- Prepare membership invoices and update financial records throughout the year.
- Manage cash flow and financial scorecards.
- Prepare information for Annual General Meetings (AGMs).
- Communication and Liaison:
- Email information to members attending AGMs.
- Notify members of AGM dates and send reminders.
- Liaise with suppliers and service providers.
- Event Planning and Coordination:
- Assist with the preparation for annual conferences, including preparing information and keeping records of attendees and sponsors.
- Coordinate logistics and follow up on outstanding payments.
- Documentation and Records Management:
- Format documents, spreadsheets, and presentations.
- Document processes and procedures.
- Recommend improvements for processes and documentation.
- Other Responsibilities:
- Communicate internally with the GM, Board, and Committees.
- Handle email enquiries from members and direct them to the GM or appropriate representative.
- Work independently and as part of a team.
Requirements and Qualifications
To be successful in this role, you will need:
- A business degree or equivalent.
- At least 3-5 years' experience as a Virtual Assistant (VA) supporting senior executives.
- Experience using MYOB or similar accounting software.
- Basic Excel skills.
- Excellent verbal and written communication skills.
- Able to type at least 60 words per minute with high accuracy.
- Strong attention to detail.
- Highly organized.
What We Offer
In return for your expertise, we offer:
- A competitive monthly basic salary.
- HMO benefits from day one.
- One dependent benefit.
- A flexible work-from-home (WFH) arrangement with opportunities for social events.
- Dayshift working hours.
Contact Information
If you are a motivated and experienced Virtual Assistant looking for a new challenge, please submit your application.
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