Virtual Executive Assistant

2 weeks ago


Makati City, National Capital Region, Philippines a Works, Inc. Full time

Job Description

About a Works, Inc.

a Works, Inc. is a leading Australian non-for-profit industry association working with a global network of likeminded organisations to provide the latest industry information, education, and research about lubricants.

Role Overview

We are seeking a highly skilled Senior Virtual Assistant (VA) to provide executive assistance, supporting our General Manager (GM), Board Members, and Board Committees. The ideal candidate will possess excellent skills in Microsoft applications, including Word, PowerPoint, and Excel.

Duties and Responsibilities

  • Administrative Support:
    • Prepare membership invoices and update financial records throughout the year.
    • Manage cash flow and financial scorecards.
    • Prepare information for Annual General Meetings (AGMs).
  • Communication and Liaison:
    • Email information to members attending AGMs.
    • Notify members of AGM dates and send reminders.
    • Liaise with suppliers and service providers.
  • Event Planning and Coordination:
    • Assist with the preparation for annual conferences, including preparing information and keeping records of attendees and sponsors.
    • Coordinate logistics and follow up on outstanding payments.
  • Documentation and Records Management:
    • Format documents, spreadsheets, and presentations.
    • Document processes and procedures.
    • Recommend improvements for processes and documentation.
  • Other Responsibilities:
    • Communicate internally with the GM, Board, and Committees.
    • Handle email enquiries from members and direct them to the GM or appropriate representative.
    • Work independently and as part of a team.

Requirements and Qualifications

To be successful in this role, you will need:

  • A business degree or equivalent.
  • At least 3-5 years' experience as a Virtual Assistant (VA) supporting senior executives.
  • Experience using MYOB or similar accounting software.
  • Basic Excel skills.
  • Excellent verbal and written communication skills.
  • Able to type at least 60 words per minute with high accuracy.
  • Strong attention to detail.
  • Highly organized.

What We Offer

In return for your expertise, we offer:

  • A competitive monthly basic salary.
  • HMO benefits from day one.
  • One dependent benefit.
  • A flexible work-from-home (WFH) arrangement with opportunities for social events.
  • Dayshift working hours.

Contact Information

If you are a motivated and experienced Virtual Assistant looking for a new challenge, please submit your application.


  • Executive Assistant

    1 week ago


    Makati City, National Capital Region, Philippines Assistant Launch Full time

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...


  • Makati City, National Capital Region, Philippines Assistant Launch Full time

    Company Overview:">We are Assistant Launch, a dynamic team dedicated to changing the perception of the Executive Assistant role. Our mission is to empower business leaders worldwide to grow and innovate side by side.">Job Summary:">We are seeking a highly skilled Virtual Executive Assistant to join our team. The ideal candidate will have 2+ years of...


  • Makati City, National Capital Region, Philippines Assistant Launch Full time

    Job Description:">As a Virtual Executive Assistant at Assistant Launch, you will be responsible for providing administrative support to our executives, including calendar management, travel logistics, communication, and time management.">Responsibilities:">Manage and coordinate calendars, appointments, and meetings for executives.Plan and arrange travel...


  • Quezon City, National Capital Region, Philippines Global Medical Virtual Assistants Careers Page Full time

    About Our Team:At Global Medical Virtual Assistants Careers Page, we are looking for a skilled Digital Marketing Specialist to join our team. As a key member of our marketing department, you will be responsible for driving online engagement and lead generation through strategic social media campaigns and content creation.Your Responsibilities Will...


  • Makati City, National Capital Region, Philippines Hubstaff blog Full time

    Virtual Assistant Wanted - Ecommerce Business Operations RoleAt The Virtual Navigators, we connect ecommerce businesses with dedicated virtual assistants who can help them reach their goals.We need experienced business analysts or data analysts to work on ecommerce projects for multiple clients. If you're comfortable working independently and enjoy solving...

  • Executive Assistant

    2 days ago


    Makati City, National Capital Region, Philippines Anytime Cleaners Corp. Full time

    Job descriptionExecutive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed...


  • Quezon City, National Capital Region, Philippines Hubstaff blog Full time

    Job Summary: We are seeking an experienced Project Coordinator to join our team at Hubstaff blog. The ideal candidate will have a strong background in project coordination and excellent communication skills.Key Responsibilities:Coordinate projects and ensure their timely completion.Communicate effectively with team members and stakeholders.Manage schedules...


  • Makati City, National Capital Region, Philippines Assistant Launch Full time

    Why Work at Assistant Launch?">We're all about growth, innovation, and working together to create amazing results. Our team is dedicated to empowering business leaders worldwide to achieve their goals.">Your Key Responsibilities:">Manage and coordinate calendars, appointments, and meetings efficiently.Plan and arrange travel plans and accommodations for...

  • Virtual Assistant

    6 days ago


    Quezon City, National Capital Region, Philippines INTELASSIST INC. Full time

    Role Overview:We're hiring a Virtual Assistant / Personal Assistant who will take ownership of digital ad campaigns, support content creation, manage client communication, and assist with administrative tasks. This role blends creative, technical, and operational responsibilities—ideal for someone experienced in digital marketing and media production, and...


  • Makati City, National Capital Region, Philippines a Works, Inc. Full time

    About a Works, Inc.a Works, Inc. is a leading Australian non-for-profit industry association working with a global network of likeminded organisations to provide the latest industry information, education, and research about lubricants.Salary and BenefitsThe successful candidate will receive a competitive monthly basic salary, HMO benefits from day one, and...


  • Makati City, National Capital Region, Philippines Assistant Launch Full time

    Overview:">We are Assistant Launch, a team dedicated to changing the Executive Assistant role. Our goal is to help business leaders grow and innovate side by side.">About the Role:">We are seeking a highly skilled Virtual Executive Assistant to join our team. The ideal candidate will have 2+ years of experience in providing administrative support to...


  • Quezon City, National Capital Region, Philippines Global Medical Virtual Assistants Careers Page Full time

    We are seeking a highly motivated and experienced Virtual Assistant HR Manager to join our team. As a key member of our HR department, you will be responsible for implementing and facilitating onboarding processes, training programs, and orientation sessions.Requirements:Minimum of 3 years of experience in human resources or at least 2 years in a supervisory...


  • Makati City, National Capital Region, Philippines a Works, Inc. Full time

    Remuneration: 45,000-50,000 PHP monthly basic salary plus HMO from day one plus one dependent.Location: This is a 100% Remote or work-from-home (WFH) role, offering you the flexibility to work from the comfort of your home. However, you must reside within Greater Metro Manila to attend the team Christmas party and other social events.Working hours: Dayshift....


  • Quezon City, National Capital Region, Philippines Global Medical Virtual Assistants Careers Page Full time

    Job DescriptionA skilled and experienced Client Services Manager is sought to lead our team of virtual assistants, ensuring seamless communication between the client and the virtual assistant. The ideal candidate will possess excellent leadership skills, strong problem-solving abilities, and a keen eye for detail.Key Responsibilities:Manage day-to-day...


  • Makati City, National Capital Region, Philippines VALUE Virtual Assistants Part time

    About This OpportunityWe're seeking a highly skilled AI Specialist to join our team at VALUE Virtual Assistants.Job DetailsThis Part Time AI Specialist role involves designing, developing, and implementing AI-powered chatbots and virtual agents that deliver exceptional customer experiences. Our ideal candidate will have a strong background in AI development,...

  • Executive Assistant

    3 weeks ago


    Caloocan City, National Capital Region, Philippines Gentem Consulting Services Inc. Full time

    ob Summary:Perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. Well-organized, have great time management skills and be able to act without guidance. Contribute to the efficiency of our business...


  • Quezon City, National Capital Region, Philippines KMC Solutions Full time

    MedVA is currently seeking a skilled and dedicated Medical Virtual Admin Assistant to join our team. This position is an onsite role, based at our MedVA office in Robinsons, Zeta Tower. Quezon City. As a Medical Virtual Admin Assistant at MedVA, you will provide administrative support to medical professionals, ensuring smooth operations and efficient...


  • Makati City, National Capital Region, Philippines Hubstaff blog Full time

    Virtual Operations CoordinatorThe Virtual Navigators is a virtual assistant service company that helps ecommerce businesses find dedicated virtual assistants who will fit seamlessly into their team and help them reach their business goals.We're looking for a skilled Virtual Operations Coordinator to support multiple clients with their ecommerce operations....


  • Quezon City, National Capital Region, Philippines DBOS Full time

    About the job Virtual Administrative AssistantJob Description:We are looking for a reliable and highly organized Virtual Administrative Assistant to support our team. In this role, you will primarily be responsible for calendar management, email coordination, and performing a variety of administrative tasks. We are seeking an individual who is proactive,...


  • Makati City, National Capital Region, Philippines VALUE Virtual Assistants Part time

    Join Our Team at VALUE Virtual AssistantsWe're on a mission to revolutionize virtual assistance technology.Job SummaryThis Part Time AI Specialist role is designed for individuals who want to contribute to the development of intelligent chatbots and virtual agents. As an AI Specialist, you'll design, develop, and implement AI-powered chatbots and virtual...