Administrative Support Specialist

23 hours ago


Makati City, National Capital Region, Philippines Michael Page Full time

About Our Client

Michael Page is a leading recruitment agency operating in the Philippines, aiming to provide innovative solutions for businesses and professionals.

Job Overview

  1. Serves as a liaison between executives and department heads, ensuring seamless communication and collaboration.
  2. Manages the executive's schedule, including arranging meetings, appointments, and travel arrangements, while prioritizing tasks and minimizing disruptions.
  3. Filters and responds to routine inquiries, directing complex matters to the executive while maintaining confidentiality.
  4. Prepares meeting agendas, gathers necessary materials, and takes detailed notes during meetings, facilitating effective decision-making.
  5. Drafts and proofreads correspondence, presentations, and other documents, ensuring accuracy and professionalism.
  6. Coordinates travel logistics, including booking flights, hotels, and ground transportation, ensuring smooth business operations.
  7. Maintains organized filing systems, receipts for the executive and team, promoting efficiency and transparency.
  8. Anticipates the executive's needs, proactively providing solutions to enhance productivity and job satisfaction.
  9. Provides administrative support and personal assistance as needed, adapting to changing circumstances and priorities.

The Ideal Candidate

  1. Possesses relevant experience as an Executive Assistant or related role, with a proven track record of delivering high-quality results.
  2. Demonstrates strong organizational skills, prioritizing multiple tasks simultaneously and managing competing demands.
  3. Exhibits excellent communication and interpersonal skills, building rapport with people at all levels and fostering collaborative environments.
  4. Shows attention to detail and a proactive approach, identifying opportunities for improvement and implementing changes.
  5. Is proficient in Google Suite and other scheduling tools, leveraging technology to streamline processes and enhance productivity.
  6. Maintains confidentiality and discretion, upholding the trust and integrity of the executive and the organization.
  7. Demonstrates a strong work ethic and ability to work independently and as part of a team, adapting to changing circumstances and priorities.


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