Administrative Support Specialist
23 hours ago
About Our Client
Michael Page is a leading recruitment agency operating in the Philippines, aiming to provide innovative solutions for businesses and professionals.
Job Overview
- Serves as a liaison between executives and department heads, ensuring seamless communication and collaboration.
- Manages the executive's schedule, including arranging meetings, appointments, and travel arrangements, while prioritizing tasks and minimizing disruptions.
- Filters and responds to routine inquiries, directing complex matters to the executive while maintaining confidentiality.
- Prepares meeting agendas, gathers necessary materials, and takes detailed notes during meetings, facilitating effective decision-making.
- Drafts and proofreads correspondence, presentations, and other documents, ensuring accuracy and professionalism.
- Coordinates travel logistics, including booking flights, hotels, and ground transportation, ensuring smooth business operations.
- Maintains organized filing systems, receipts for the executive and team, promoting efficiency and transparency.
- Anticipates the executive's needs, proactively providing solutions to enhance productivity and job satisfaction.
- Provides administrative support and personal assistance as needed, adapting to changing circumstances and priorities.
The Ideal Candidate
- Possesses relevant experience as an Executive Assistant or related role, with a proven track record of delivering high-quality results.
- Demonstrates strong organizational skills, prioritizing multiple tasks simultaneously and managing competing demands.
- Exhibits excellent communication and interpersonal skills, building rapport with people at all levels and fostering collaborative environments.
- Shows attention to detail and a proactive approach, identifying opportunities for improvement and implementing changes.
- Is proficient in Google Suite and other scheduling tools, leveraging technology to streamline processes and enhance productivity.
- Maintains confidentiality and discretion, upholding the trust and integrity of the executive and the organization.
- Demonstrates a strong work ethic and ability to work independently and as part of a team, adapting to changing circumstances and priorities.
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