Executive Support Specialist

4 days ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time ₱500,000 - ₱800,000
Job Description:

We are seeking a highly skilled and organized Executive Assistant to drive the success of our organization.

The ideal candidate will be a proactive problem solver with a self-starter attitude, thriving in dynamic environments and anticipating challenges.

You will act as a key partner to our leadership team, providing high-level administrative support and project management expertise.

Your responsibilities will include strategically managing executive schedules, prioritizing key meetings and daily tasks, as well as communicating with stakeholders at all levels to ensure seamless coordination.

Additionally, you will handle domestic and international travel arrangements, including visa processing, expense allocation, and itinerary planning.

You will also conduct comparative analysis of flight options and essential travel costs to optimize efficiency and budget.

Furthermore, you will draft and review contracts, ensuring compliance with regulations and agreed-upon terms.

You will utilize Microsoft Excel and Google Sheets to conduct rental analysis and manage leasing documents efficiently.

Other key responsibilities include overseeing planning and logistics for business activities, meetings, site visits, and corporate/non-corporate events.

You will ensure smooth event execution through effective communication with third-party vendors, VIPs, and stakeholders.

Knowledge of Canva and Google Forms is a plus for event registration, QR codes, and other materials.

Ultimately, you will track project milestones, manage timelines, and collaborate with cross-functional teams.

You will also handle executive administrative tasks, ensuring smooth operations and timely execution.

Moreover, you will conduct research, gather insights, and present key data to support executive decision-making.

You will secure and manage sensitive documents, including legal, financial, and compliance-related files, with integrity and discretion.

Requirements:
  • 3-5 years of experience in a similar role, with expertise in project management, administration, and stakeholder engagement.
  • Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides, Forms) and Microsoft Excel.
  • A fast learner who can quickly grasp new concepts, technologies, and processes.
  • An adaptable and resourceful individual, thriving in a fast-paced corporate environment.
  • A highly organized individual, with a knack for optimizing workflows and leveraging technology.
  • A confident communicator who engages effectively with professionals at all levels.
  • A believer in radical candor—open communication and continuous feedback are valued at our organization.

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