Administrative Support Specialist

2 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱450,000 - ₱600,000
Administrative Support Specialist

This role involves providing essential support to an organization's operational processes. Key responsibilities include correspondence, calendar management, and logistical coordination.

Key Responsibilities
  1. Manage office communications, including emails and letters
  2. Prepare and file documents, ensuring confidentiality when necessary
  3. Coordinate meeting arrangements, including venue booking and catering
  4. Oversee the physical upkeep of the office and arrange for repairs and maintenance
  5. Ensure office supplies are replenished and properly stored
Financial Expertise
  1. Assist in preparing budget proposals and financial reports
  2. Process financial transactions, including check requests and cash disbursements
Logistical Coordination
  1. Support logistical preparations for programs and activities
  2. Remind staff of scheduled events and find replacements as needed
  3. Provide general support during implementation
Requirements
  • Bachelor's degree in a business-related field
  • Three years of experience in secretarial or bookkeeping work
Skills
  • Proficient in MS Office applications
  • Working knowledge of organizational management (an advantage)

An administrative assistant provides vital support to an organization's operations. The role requires a high level of organization, effective communication skills, and the ability to work independently. This position is ideal for individuals who enjoy problem-solving and have a passion for administrative work.

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