Administrative Support Specialist

1 day ago

Quezon City, National Capital Region, Philippines beBeeAccounting Full time ₱300,000 - ₱450,000
Job Overview

This is an exciting opportunity to join our team as a professional in accounting and collections. As an Accounting and Collections Specialist, you will play a vital role in supporting the admin team with various tasks.


Key Responsibilities:
  • Process invoices, quotes, and basic reconciliations using QuickBooks and other systems ensuring accuracy and efficiency.
  • Assist with data entry for surveillance, compliance, and reporting tasks keeping all information up-to-date and secure.
  • Organise and file internal documentation and reports on time maintaining a well-structured workspace.
  • Submit expense claims, credit applications, and follow-up tasks as requested by management.

Customer & Team Communication:
  • Respond to customer enquiries via email or chat in a timely and professional manner addressing their concerns promptly.
  • Support the admin team by providing updates and escalations ensuring seamless communication and collaboration.
  • Participate in online team huddles and communicate effectively with the onshore team fostering a spirit of teamwork and cooperation.

Data Entry & Systems Management:
  • Upload camera footage, customer forms, and completed job documents into internal systems accurately and efficiently.
  • Assist with onboarding admin and digital file creation for new team members making the onboarding process smooth and hassle-free.
  • Ensure accuracy and integrity of all entered data adhering to quality standards.

General Office Assistance:
  • Calendar and email inbox management for designated managers ensuring that their schedules are always up-to-date and organized.
  • Support marketing and compliance tasks including form preparation and formatting providing support when needed.
  • Other ad hoc admin duties as requested by the Australian-based team completing tasks with enthusiasm and dedication.

Skills & Abilities:
  • Excellent attention to detail and accuracy maintaining high standards in all work assignments.
  • Strong written and verbal English communication skills facilitating effective communication with colleagues and customers alike.
  • Proficient in Microsoft Word, Excel, and Outlook using these tools to enhance productivity and efficiency.
  • Experience with QuickBooks (preferred but not essential) leveraging existing skills to contribute to the team's success.
  • Time management and ability to work with limited supervision allowing for flexibility and adaptability.
  • Proactive approach to learning and improving systems staying up-to-date with the latest technology and trends.

Experience & Qualifications:
  • Minimum 2 years in an administrative or accounts-based role gaining valuable experience and skills.
  • Experience in working with offshore teams (preferred) utilizing global knowledge to support the team's objectives.
  • Formal qualification in administration, accounting, or customer service (desirable) enhancing professional growth and development.

Behaviours:
  • Honest, ethical, and reliable upholding the highest standards of professionalism and integrity.
  • Positive and professional work ethic contributing to a positive work environment and culture.
  • Willing to learn and grow within the team embracing opportunities for personal and professional growth.
  • Comfortable working in a remote role with a commitment to responsiveness and results delivering high-quality results remotely.

We are looking for a highly motivated and detail-oriented individual who can take ownership of these responsibilities and make a meaningful contribution to our team.

  • Administrative Support Specialist

    2 weeks ago

    Quezon City, National Capital Region, Philippines beBeeSupport Full time

    Job Title: Administrative Support SpecialistWe are seeking a highly organized and detail-oriented administrative support specialist to join our team. This is a part-time onsite position with the possibility of transitioning to full-time based on organizational needs and performance.The successful candidate will provide proactive support and work in...

  • Administrative Support Specialist

    15 hours ago

    Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱150,000 - ₱250,000

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist.Key Responsibilities:Provide exceptional customer service by greeting and welcoming visitors in a professional mannerManage phone calls and respond to inquiries in a timely and polite fashionCoordinate...

  • Administrative Support Specialist

    22 hours ago

    Makati City, National Capital Region, Philippines beBeeAdministrativeSupport Full time ₱150,000 - ₱250,000

    Job OverviewA dynamic organization seeks a highly skilled Administrative Support Specialist to join their team. As a key member of the administrative staff, you will be responsible for providing exceptional support and assistance to ensure seamless day-to-day operations.Key Responsibilities:• Provide administrative support to senior staff members• Manage...

  • Administrative Support Specialist

    15 hours ago

    Quezon City, National Capital Region, Philippines beBeeLegal Full time ₱150,000 - ₱300,000

    Job SummaryA Legal Assistant is a crucial support role in any legal department. The primary objective of this position is to provide administrative assistance to lawyers and other legal professionals, ensuring seamless operations.Key ResponsibilitiesManage all administrative tasks within the legal department.Conduct thorough research and gather necessary...

  • Clinical Administrative Support Specialist

    2 weeks ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time

    Job Description:The Clinic Admin Receptionist role is a key position in our organization, responsible for providing exceptional customer service and administrative support.This individual will be the first point of contact for clients, handling inquiries, and responding to their needs in a timely and professional manner.They will also be responsible for...

  • Administrative Support Professional

    15 hours ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱360,000 - ₱480,000

    Job Title: Administrative Support ProfessionalWe are seeking a highly skilled and detail-oriented administrative support professional to join our team.This role will involve providing exceptional administrative support to various departments, including operational and administrative teams, accounting, production, and executives.Key...

  • 686675BR Infrastructure Specialist-System Administration

    4 weeks ago

    Quezon City, National Capital Region, Philippines half the sky Full time

    IntroductionThe infrastructure running industries likes transportation, energy, insurance, banking or healthcare is quickly changing as the worlds relationship with technology evolves. Companies have more choices than ever before between on-premise, off-premise, or a hybrid approach. Our Infrastructure Specialists are responsible for keeping up with these...

  • Help Desk Support Specialist

    4 days ago

    Quezon City, National Capital Region, Philippines beBeeSupport Full time

    **Job Title:** Help Desk Support Specialist We are seeking a highly skilled and detail-oriented Help Desk Support Specialist to join our team. As a Help Desk Support Specialist, you will be responsible for providing technical support and assistance to employees and clients. Key Responsibilities: Manage IT Service Desk: Provide remote support and...

  • Administrative Support Specialist

    2 weeks ago

    Makati City, National Capital Region, Philippines beBeeAdministrative Full time

    We are seeking an experienced and skilled Administrative Assistant to join our team. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask effectively.Job DescriptionThis role is responsible for providing administrative support to our staff, including answering phones, responding to emails, and...

  • Administrative Coordinator

    15 hours ago

    Quezon City, National Capital Region, Philippines beBeeLegal Full time ₱150,000 - ₱250,000

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrator to join our team.The successful candidate will be responsible for providing administrative support to the legal department, including data entry, document management, and communication with internal and external stakeholders.Key ResponsibilitiesCommunicate effectively with...