Executive Support Professional

1 day ago

Manila, National Capital Region, Philippines beBeeSupport Full time ₱40,000 - ₱62,500

As a high-level support professional, you will play a vital role in helping senior executives manage complex administrative tasks and prioritize their work effectively.

Key Responsibilities
  • Manage and maintain schedules for senior executives, including appointments, travel arrangements, and handling confidential materials.
  • Arrange logistics for internal and external meetings, calls, and events, ensuring seamless execution.
  • Work closely with mobility teams to ensure compliance with latest protocols and regulations.
  • Process and submit executive timesheets and expense claims in a timely manner.
  • Coordinate calls, meetings, and events, and prepare meeting presentation materials as required.
  • Handle confidential documents and reference materials, maintaining the highest level of professionalism.
  • Attend meetings and record accurate minutes when necessary.
  • Receive and interact with guests/visitors, providing exceptional customer service.
  • Provide support to visiting executives and collaborate with other team members to achieve common goals.
Requirements
  • At least a minimum Diploma in business administration or a related field is preferred.
  • Proven experience as an Executive Assistant or similar role, preferably supporting a c-level executive with 1-2 years' working experience.
  • Able to commence within short notice will be desirable.
  • Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills.
  • Ability to handle confidential and sensitive materials professionally.
  • Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Highly proficient in Microsoft Office and Concur.
  • Resourceful and well-organized.
  • Mature, responsible, and hard-working with a pleasant personality.
  • A natural ability to prioritize, proactive and self-motivated.
  • Flexibility and adaptability to changing priorities.

Strong candidates should possess excellent interpersonal skills, be adaptable, and have a passion for delivering exceptional results. If you are a motivated and organized individual with a talent for problem-solving, we encourage you to apply for this exciting opportunity.

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