Administrative Operations Manager

1 day ago

Marikina City, National Capital Region, Philippines beBeeInternational Full time $19,200 - $27,600

Job Overview

This is a key role within our organization, focused on providing comprehensive administrative support and financial management expertise. The ideal candidate will have a strong background in executive assistance and financial operations, with the ability to learn and adapt quickly to new processes.

The successful candidate will be responsible for providing calendar coordination, communication management, and administrative task coordination to senior leadership. They will also be expected to manage QuickBooks financial operations, verify invoices, and process payroll with accuracy and attention to detail.

In addition to these responsibilities, the candidate will be required to master specialized international trade processes and calculations, as well as collaborate directly with leadership on administrative analysis and operational improvements.

Key Responsibilities:

  • Provide executive assistant support including calendar coordination, communication management, and comprehensive administrative task coordination.
  • Manage QuickBooks financial operations with systematic accuracy and attention to detail.
  • Verify invoices and prevent duplicate billing while building relationships with suppliers and vendors.
  • Process payroll and maintain organized documentation for smooth business operations.
  • Master specialized calculations and international trade management for China manufacturing transition.
  • Collaborate directly with leadership on administrative analysis and operational improvements.

Requirements:

  • 5-10 years comprehensive executive assistant and financial management experience with proven capabilities.
  • 3-5 years tenure with one employer, demonstrating commitment to professional stability and growth.
  • QuickBooks expertise with systematic approach to financial accuracy and administrative process management.
  • Strong communication skills including comfort providing direct feedback and autonomous decision-making.
  • Proven ability to learn specialized processes while maintaining accuracy in current responsibilities.

What Drives Advancement:

Consistent performance, process expertise, and partnership approach create opportunities for specialized responsibilities, modest title progression, and compensation increases aligned with expanding contributions.

Career Growth Opportunities:

  • Lead training and onboarding for new team members in administrative and financial processes.
  • Take on specialized international operations responsibilities that build valuable career expertise.
  • Develop supervisory skills managing the expanding 4-5 person international operations team.

Benefits:

  • Competitive Compensation: $1,600-2,300 monthly with 13th month bonus.
  • Career Growth: Foundation role with clear advancement to specialized expertise development.
  • Meaningful Impact: Lead administrative operations for international business expansion with direct leadership collaboration.
  • Flexible Environment: Schedule flexibility with priority on employee satisfaction and work-life balance.
  • Skill Development: Master valuable international operations and multi-company administration expertise.

  • Administrative Operations Specialist

    1 day ago

    Marikina City, National Capital Region, Philippines beBeeDigital Full time ₱500,000 - ₱800,000

    Job Title:We are seeking an experienced Administrative Operations Specialist to join our team.Role Overview:The Administrative Operations Specialist will provide critical support to the management of Cirtuo, requiring strong digital acumen and experience in tools like SharePoint, Excel, and data management platforms.Main Responsibilities:Provide...

  • Administrative Business Operations Support Specialist

    1 day ago

    Marikina City, National Capital Region, Philippines beBeeAdministration Full time $6,200 - $6,500

    Business Operations Assistant:We are seeking a detail-oriented Business Operations Assistant to join our team. The ideal candidate will be responsible for managing business listings, communicating with clients, and providing administrative support.Key Responsibilities:Manage and monitor business listings across various platforms.Communicate with clients...

  • Administrative Operations Manager

    2 days ago

    Marikina City, National Capital Region, Philippines BruntWork Full time

    OverviewDirect message the job poster from BruntWorkRecruitment Sourcing Officer | Talent Acquisition Strategist | Candidate Pipeline Expert | HR ProfessionalJob HighlightsSchedule: Monday to Friday, 8am - 5pm with 1 hour unpaid break | Australian Eastern TimeWork Arrangement: Work from homeSide note: Since this is a permanent work-from-home position and an...

  • Administrative Coordinator for Property Management

    2 days ago

    Marikina City, National Capital Region, Philippines beBeeAdministrative Full time ₱55,000 - ₱75,000

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to support the daily operations of our property management team.The ideal candidate will have 2-3 years of administrative experience, preferably in real estate or property management, with excellent phone and communication skills. They will be proficient in...

  • Operational Business Manager

    2 days ago

    Marikina City, National Capital Region, Philippines beBeeFinancial Full time ₱160,000 - ₱192,000

    Operations Financial Analyst RoleJob Title: Operations Financial AnalystLocation: Remote, with flexibility to work from anywhere in the world.Duration: Full-time positionIndustry: Staffing and Recruiting Job Description:As an Operations Financial Analyst, you will play a key role in analyzing private company financials, evaluating company data, and managing...

  • Marine Assistant Operation Manager

    1 week ago

    Makati City, National Capital Region, Philippines Global Process Manager Inc. Full time $104,000 - $130,878 per year

    ExperienceMinimum of 7 years of related work experience in any related fields in vessel business operations, shipping operations, vessel navigation, and/or machinery.Experience in training/development, process management, and data management is an advantage.2 years in a leadership or Assistant Manager role, overseeing teamsExperienced in managing...

  • Administrative Coordinator for HVAC Operations

    2 days ago

    Marikina City, National Capital Region, Philippines beBeeAdministrative Full time ₱35,000 - ₱48,000

    We are seeking a detail-oriented and highly organized professional to manage the day-to-day administrative and operational tasks of our company. The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations. This role requires excellent communication skills, a proactive attitude, and the...

  • Administrative Operations Coordinator

    1 day ago

    Marikina City, National Capital Region, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Remote Administrative Support SpecialistThis role involves providing remote administrative support to our team. As a dedicated Virtual Assistant, you will play a critical role in helping us stay efficient and productive by managing day-to-day tasks, streamlining communication, and maintaining schedules.Key Responsibilities:Manage emails, calendars, and...

  • Operations Manager

    1 day ago

    Marikina City, National Capital Region, Philippines beBeeProject Full time ₱1,200,000 - ₱1,600,000

    Job OpportunityA legal practice is seeking a Project Manager to serve clients across the country with a focus on Estate Planning, Probate, and Medicaid. This role requires an organized and motivated individual who thrives in a structured environment and takes ownership of workflows and client communication.The successful candidate will be responsible...

  • Administrative Support Professional

    1 day ago

    Marikina City, National Capital Region, Philippines beBeeAdministration Full time $7,800 - $8,400

    Administrative Support ProfessionalWe are seeking a highly organized and proactive Administrative Support Professional to play a vital role in supporting our team with various operational tasks. This includes maintaining our daily schedules, managing communication channels, and ensuring smooth administrative operations.Key Responsibilities:Calendar...