Operations Coordinator

1 day ago

Taguig, National Capital Region, Philippines beBeeoperations Full time ₱900,000 - ₱1,200,000

Job Title: Administrative Operations Manager

About the Role

This role presents an opportunity to work in a dynamic environment, overseeing administrative operations and supporting key business processes. The ideal candidate will possess exceptional organizational skills, be able to multitask efficiently, and maintain a high level of professionalism.

Key Responsibilities
  • Email Management: Filter daily emails, respond promptly, and maintain under 10 actionable emails to achieve inbox zero.
  • Phone Screening: Screen incoming calls, utilize software tools for prioritization, and escalate only critical matters requiring senior management attention.
  • Scheduling: Coordinate subcontractor scheduling, materials delivery, and internal/external client confirmations.
  • Estimation Processes: Support estimation processes by following up with part-time estimators on delivery commitments and deadlines.
  • Variation Estimates: Assist with variation estimate processes including sketch preparation, documentation, and support tasks.
  • Candidate Qualification: Filter and qualify incoming leads to identify genuine prospects versus tire-kickers.
  • Marketing Support: Support social media marketing initiatives and lead generation activities.
  • Process Documentation: Create and maintain standard operating procedures (SOPs) and checklists for all business processes.
  • Cost Tracking: Track costs and project allocations accurately in existing Excel systems.
  • Client Communication: Ensure proactive communication with clients regarding project updates and potential delays.

Requirements

  • Administrative operations expertise
  • Exceptional organization and time management skills
  • Ability to multitask and prioritize tasks effectively
  • Strong communication and interpersonal skills

What We Offer

A dynamic work environment, opportunities for growth and development, and a competitive compensation package.

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