Operational Coordinator

2 days ago

Taguig, National Capital Region, Philippines beBeeProject Full time ₱960,000 - ₱1,140,000
Project Coordination Role

The role of a Project Coordinator at our organization requires an individual with exceptional organizational skills and a proactive approach to help manage priorities, streamline workflows, and ensure smooth collaboration across teams.

Key Responsibilities:

  • Take meeting notes and prepare dossiers or one-pagers for key internal or client meetings
  • Manage daily agendas, including top-of-day email, meeting prep, and task reminders
  • Organize and maintain project plans in ClickUp, ensuring stakeholders are tagged, tasks are prioritized, and deadlines are realistic
  • Communicate daily with account strategists or owners to review task status and adjust timelines as needed
  • Track backend project progress across all clients, with deeper involvement in select accounts to ensure smooth handoffs and deliverables
  • Weekly reporting and data entry into internal project boards
  • Coordinate with creative/copy teams as needed, including helping to update templates or create simple ChatGPT workflows for clients
  • Capture action items, assign them in PM tool, and ensure completion
  • Assist with scheduling internal or client-related meetings as needed
  • Support ad-hoc tasks such as light copy drafting, data exports, dashboard updates, and vendor coordination

Required Skills and Qualifications:

  • 4+ years of project management or operations experience (agency experience preferred)
  • Demonstrated history of strong organization, attention to detail, and follow-through
  • 2+ years using ClickUp (or similar PM tool) for project management
  • Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination
  • Strong task-focused mindset with ability to self-manage and anticipate needs
  • Comfort with AI tools (e.g., ChatGPT) for drafting, research, or workflow automation
  • 2+ years of Excel/Google Sheets experience (basic–intermediate)
  • Ability to work US hours

Growth Opportunities:

  • Manage light client communications for specific accounts as trust is established
  • Handle various client and vendor communications around orders, design work, POs, etc
  • Expand scope into executive assistant duties for leadership, including higher-level scheduling, document prep, and meeting coordination

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