Remote Financial Operations Coordinator

1 day ago

Cabuyao, Calabarzon, Philippines beBeeAccounting Full time ₱35,000
Financial Operations Coordinator Job Description

The ideal candidate for this role will be highly organized and detail-oriented, with a proven ability to manage multiple tasks and prioritize them efficiently.

This is a remote work-from-home position that requires discipline and commitment to set working hours. The successful candidate will be expected to use time tracking software during work hours and actively participate in team and client calls with their camera ON.

Treating this as a long-term, full-time job—and not a side gig or freelance task—is essential for success in this role.

We are seeking a skilled Bookkeeper Admin Assistant to join our team. Key responsibilities include managing financial statements, maintaining cash controls, supervising payroll and personnel admin, managing accounts payable, handling purchasing and payments, and supporting general office tasks.

The following tasks are also required:

  • Manage the Xero financial accounting system.
  • Prepare and reconcile general bank statements.
  • Ensure data is accurately entered into the Xero system.
  • Establish and maintain supplier accounts.
  • Properly record transactions in the computerized accounting system.
  • Enter bills to Xero.
  • Prioritize general bookkeeping tasks.
  • Prepare monthly construction claims invoices per job.
  • Process Payroll, Single Touch Payroll, and superannuation payments.
  • Submit BAS reports.
  • Reconcile accounts receivable and accounts payable.
  • Reconcile credit cards (NAB, AMEX, Latitude Global).
  • Handle supplier reconciliations and email remittances.
  • Perform general administration duties, including correspondence (emails, letters, memos).
  • Reconcile contractor payments.
  • Request safety documents from subcontractors.
  • Manage online storage documents for various jobs.
  • Upload OHS documents to Site Book/OHS program.
  • Update cost build-up for all projects (monthly).
  • Email weekly construction updates (Fridays).
  • Create online banking payments when required.
  • Update insurances and VicRoads spreadsheet.
  • Update cash flow with monthly invoicing.

Requirements for this role include proficiency in Microsoft Excel, Microsoft Word, Adobe Acrobat Pro, and Xero Accounting Software, as well as at least 3 years of experience with Xero Accounting software.

Additionally, the successful candidate should have strong attention to detail and be self-motivated and adaptable, with the flexibility to prioritize and re-prioritize tasks as needed.

Able to prepare, organize, and manage financial and administrative documents, familiar with cloud-based platforms and file management systems for efficient workflow.

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