Business Development Specialist

Job Title: Bid Coordinator

This is a fantastic opportunity for an experienced bid coordinator to join our team. As a bid coordinator, you will play a crucial role in supporting the search and identification of appropriate tenders, projects on developmental agency and multilateral bank procurement portals.

• You will lead in the bid preparation process in response to requests for proposals (RFPs) and requests for technical assistance (RTAs) from potential clients.
• Your key focus will be on developing proposals and budgets for service contracts targeting a range of clients.

• Conduct ongoing research to identify new RFPs, RFIs (requests for information), and other opportunities that align with our capabilities and strategic goals.
• Evaluate and improve the bid and opportunity tracking processes, tools, and methodologies.
• Maintain a comprehensive database and calendar of RFPs and other opportunities, including key dates, requirements, and submission guidelines.
• Develop and maintain relationships with potential partners, including other companies, organizations, and individuals, to create consortia and partnerships to pursue large bids and opportunities.
• Participate in pre-bid meetings and other opportunities to build relationships with potential clients and partners and gain insights into their needs and requirements.
• Maintain a library of proposal content, including boilerplate language, graphics, and other materials that can be used across multiple bids and opportunities.
• Participate in the development of marketing materials and other content to support business development efforts.
• Manage the end-to-end bid process, including gathering requirements, coordinating internal resources, developing proposals, and submitting bids on time.
• Ensure that information is updated in the Projects and Proposals Pipeline.
• Develop strong relationships with potential clients and partners to ensure successful bids.
• Conduct research and analysis to identify and understand the client's needs, requirements, and expectations.
• Collaborate with team members to develop technical solutions, pricing strategies, and project plans that meet the client's needs.
• Write and edit proposal content to ensure it aligns with the client's requirements and is clear, concise, and compelling.
• Ensure that proposals are compliant with RFP/RTA requirements and internal policies.
• Manage the bid review process to ensure that proposals are of high quality, competitive, and meet the client's needs.
• Ensure that all required documentation is prepared, organized, and submitted according to the RFP/RTA requirements.
• Participate in presentations, negotiations, and meetings with clients to support the bid process.
• Evaluate the effectiveness of the bid process and provide feedback for continuous improvement.
• When needed, interact with funding agencies and/or partners on grants (and with clients/sponsors on contracts) to help ensure a proposals and relevant supporting documents are in line with their requirements and guidelines.
• Follow-up with funders and/or partners to communicate any delays, changes, and/or requests.

• Up to 3 years of experience in proposal development and bid management, preferably in the non-profit sector or with consulting industries.
• Fluent English.
• Bachelor's degree in business, marketing, climate, sustainability, or a related field.
• Demonstrated success in writing and winning proposals, RFPs, and RFIs, preferably in the non-profit sector or consulting industries.
• Strong project management skills, with the ability to manage multiple proposals and bids simultaneously and deliver high-quality work on tight deadlines.
• Strong organizational skills and attention to detail for accurate and timely submission of grant proposals, managing multiple projects, and maintaining detailed records.
• Excellent communication skills, both written and verbal, with the ability to effectively communicate complex technical information to both technical and non-technical audiences.
• Strong analytical and problem-solving skills, with the ability to understand and interpret complex RFP requirements and develop winning strategies and solutions.
• Familiarity with proposal development best practices and the ability to continuously improve the proposal development and review processes.
• Proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint.
• Experience developing and managing relationships with partners, including other companies, organizations, and individuals, to create consortia and partnerships to pursue large bids and opportunities.
• Personal qualities of integrity, credibility, and commitment to our mission.

• Opportunity to work with a global team on stimulating projects that have a positive impact globally.
• Work with thought leaders and grow your career.
• Opportunity to be creative and innovative.
• Competitive salary.
• Remote and flexible working.
• A family-friendly and inclusive environment.
• 25+ days holiday.