Business Administrator

4 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱12,000 - ₱16,800
Job Title:

Operations Coordinator

Job Description

The Operations Coordinator will play a crucial role in ensuring the smooth functioning of our business operations. This individual will be responsible for managing client communications, coordinating between office and field teams, and handling comprehensive administrative tasks.

Key responsibilities include:

  • Managing client inquiries with 24-hour response times and proactive follow-ups
  • Coordinating between office and field teams to ensure clear communication channels and updated job requirements
  • Handling administrative tasks such as data entry, invoice processing, and maintaining organized job documentation
  • Overseeing compliance management, including build pass, WHS documentation, and ensuring all job documents are properly maintained
  • Utilizing software systems to optimize efficiency and quality control processes
  • Chasing up employee tasks, deliverables, and site reporting to improve team accountability and performance
  • Assisting with quoting and tendering processes, including supplier price checking and quote comparisons
  • Managing financial documents and systematic invoice processing to prevent cash flow delays

This is a remote position that requires strong organizational skills, excellent written and verbal communication skills, and experience with construction or trades industry administrative processes.

We offer a full-time position working Australian business hours with access to client communication systems, project management software, and financial systems. The ideal candidate will have a proactive mindset, ability to identify process improvement opportunities, and experience with data entry, invoice processing, and financial administration.

The scope of this role includes:

  • Full-time position working Australian business hours (8:30 AM onwards preferred)
  • Initial 10-12 week implementation period with ongoing bi-weekly check-ins and support
  • Access to client communication systems, project management software, and financial systems
  • Gradual expansion of responsibilities as trust and competency are established
  • Potential for role growth into specialized areas like estimation support as business scales

The requirements for this role include:

  • Strong experience with construction or trades industry administrative processes
  • Proficiency with accounting software (Xero experience preferred) and construction management tools
  • Excellent written and verbal communication skills with ability to interact professionally with clients and team members
  • Experience with compliance documentation and understanding of WHS requirements in construction
  • Strong organizational skills with ability to manage multiple projects and deadlines simultaneously
  • Proactive mindset with ability to identify process improvement opportunities

We value independence and autonomy, and we're looking for someone who can work effectively while maintaining regular communication with business owners.

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