Senior Business Administrator

3 days ago

Taguig, National Capital Region, Philippines beBeeExecutive Full time ₱16,000 - ₱22,000

We are seeking a highly organized and proactive business professional to provide exceptional support to small and medium-sized businesses in Australia.

Job Responsibilities
  • Administrative Support: Manage calendars, schedule meetings, and coordinate appointments across Australian time zones, ensuring seamless communication and time management.
  • Communication Management: Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Task Coordination: Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Document Management: Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Travel & Event Planning: Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Data Entry & Record Keeping: Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Financial Support: Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Research & Analysis: Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
  • Cultural Alignment: Understand and adapt to Australian business culture, communication styles, and workplace expectations.
  • AI & Technology: Proactively use AI technologies to improve efficiency, quality, and scalability of work.
  • Problem-Solving: Proactive mindset with strong initiative and the ability to anticipate needs and resolve issues independently.
Qualifications
  • Experience: Minimum of 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Familiarity with project management tools and CRM platforms is a plus.
  • Exceptional written and verbal communication skills in English.
  • Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.

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