Executive Partner

23 hours ago

Las Piñas, National Capital Region, Philippines beBeeExecutive Full time $9,600 - $14,000

About the Role

We are seeking a highly organized and proactive Executive Assistant to support our senior executive in managing multiple responsibilities, including calendar management, email organization, content creation, social media engagement, task coordination, and personal administrative tasks.

The ideal candidate will have exceptional organizational skills, a growth mindset, and a passion for wellness. They will be comfortable learning and leveraging AI tools to streamline workflows and boost productivity. This is a unique opportunity to join a dynamic team and work with a visionary leader who blends law, coaching, and wellness into a life-changing mission.

Key Responsibilities:

  • Calendar Management: Manage the executive's calendar to prevent conflicts and overlapping appointments; schedule client consultations during preferred time blocks; implement and maintain a color-coded calendar system for clear visibility of different types of commitments; ensure the calendar is fully updated daily.
  • Email Management: Oversee and organize three separate inboxes, ensuring all emails are reviewed, prioritized, and actioned; respond to emails directly as the assistant, maintaining professionalism and consistency in communication; utilize a custom GPT tool to draft responses aligned with brand voice, tone, and communication standards.
  • Content and Social Media Support: Monitor and engage with comments and direct messages across business social media accounts; provide light content support, including basic content creation and posting; maintain consistency with brand messaging and tone across all digital platforms.
  • Task and Project Coordination: File & Document Management: Organize desktop files and ensure proper digital filing systems are maintained; upload missing documents to Google Drive for secure storage; lead an initial desktop cleanup project, followed by routine file organization and upkeep. AI (Custom GPT) Support: Support the development and refinement of custom GPTs; categorize and streamline existing GPT chat threads into well-labeled folders; demonstrate an

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