Project Assistant

2 weeks ago

Porac, Philippines beBeeProgram Full time $6,000 - $7,000
Job Role

The Program Coordinator plays a pivotal part in the organizational framework by handling administrative, data entry, and project-based tasks assigned by the Program Manager. These tasks may encompass assisting in candidate onboarding, monitoring missing timesheets and expenses, following up with Associates and Managers to ensure timely approval completion, and maintaining data within VMS systems.

Main Responsibilities
  • Manage general mailboxes, responding promptly and accurately to hiring manager and supplier inquiries, researching independently for resolution as needed.
  • Assist Program Manager, Specialists, Hiring Managers, and Suppliers during requisition and contingent worker management processes, including follow-up on approvals, interview scheduling, onboarding, and offboarding.
  • Support Onboarding & Offboarding activities, ensuring accurate and timely completion of steps, including background checks, compliance documentation, system access setup, and Day 1 readiness.
  • Monitor missing timesheets, expenses, and invoice submissions, sending email reminders and ensuring timely completion and approval by Payroll Deadline cut-off.
  • Facilitate Timesheet uploads in VMS systems, process bonuses, expense reimbursements, and ad hoc billing requirements.
  • Assist in maintaining data integrity within VMS systems, running compliance reporting, facilitating assignment extensions, and ensuring collection of Assets upon worker termination.
Essential Skills and Qualifications

A high school diploma and 1-3 years' experience as a recruiting assistant, staffing coordinator, or administrative assistant are required. Proficiency in Microsoft suite of products, Adobe, and knowledge of VMS, HRIS, or ATS systems are essential. Strong communication skills, attention to detail, and time management skills are also necessary.

Work Environment Details

This job operates in a professional office environment, requiring minimal travel and occasional lifting of files or objects (up to fifteen pounds).

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