HVAC Administrative Coordinator

1 week ago

Baguio City, Cordillera, Philippines beBeeAdministrator Full time ₱38,000 - ₱48,000
Job Overview

We are seeking a highly organized and communicative office administrator to join our team. This role requires exceptional multitasking skills, proactive attitude, and the ability to manage various tasks related to job coordination, customer communication, project management, compliance, and marketing.

About the Role:
  • Key Responsibilities:
    • Job Coordination & Documentation:
      • Manage work orders, change orders, submittals, RFIs, and RFPs with precision and attention to detail.
    • Customer & Vendor Communication:
      • Cultivate strong relationships with clients, vendors, and contractors through effective email, phone, and WhatsApp communication.
    • Project & Office Management:
      • Assist with bids/proposals, track equipment rentals, material purchases, and change orders to ensure seamless operations.
      • Maintain regular communication with on-site project managers to ensure alignment and progress.
    • Compliance & Safety:
      • Support site-specific safety plans and ensure all regulatory paperwork is properly managed and up-to-date.
    • Marketing & Social Media:
      • Help maintain our online presence, engage with customers, and enhance brand awareness through targeted marketing initiatives.
    • HVAC Plans & Vendor Pricing:
      • Analyze HVAC plans and specifications, obtain necessary information to request pricing from vendors, and track vendor estimates and submittals using Monday.com.
    • PlanSwift & Estimating Support:
      • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates with accuracy and efficiency.

The ideal candidate will possess excellent communication skills, be proactive, and have the ability to manage multiple tasks simultaneously. If you are a detail-oriented and organized individual who excels in fast-paced environments, we encourage you to apply for this exciting opportunity.

This role offers a chance to grow professionally, develop new skills, and contribute to the success of our organization. We look forward to reviewing your application

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