Administrative Coordinator

1 day ago

Baguio City, Cordillera, Philippines beBeeExecutive Full time ₱3,741,000 - ₱6,087,000
Job Title: Executive Support Specialist

We are seeking a detail-oriented and organized professional to provide high-level administrative support in the construction industry.

This role requires a proactive individual who thrives in a fast-paced environment and can manage tasks while leveraging data for efficiency and decision-making.

Key Responsibilities
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements.
  • Handle email correspondence via Outlook and ensure timely follow-ups.
  • Create and maintain reports using advanced functions (VLOOKUP, PivotTables, etc.).
  • Support CRM activities using provided training.
  • Conduct lead generation and data enrichment using Seamless.ai.
  • Assist with order processing and inventory tracking.
  • Prepare presentations, reports, and documentation for internal and client use.
  • Liaise with clients, vendors, and internal teams to ensure smooth operations.
  • Maintain confidentiality and professionalism in all communications.
QualificationsRequired Skills & Experience
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Outlook for email and calendar management.
  • Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred).
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving mindset.
  • Ability to work independently and manage time effectively.
Tools & Platforms
  • Excel - VLOOKUP required, PivotTables helpful.
  • Outlook - For email and scheduling.
  • Pipedrive - Training provided.
  • Seamless.ai - For lead generation.
  • SellerCloud - For order and inventory management.
Education & Experience
  • Bachelor's degree preferred (Business Administration, Construction Management, or related field).
  • 2+ years of experience in an executive assistant or administrative role.
  • Experience in the construction industry is a strong plus.

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