Chief Administrative Coordinator

1 day ago

Baguio City, Cordillera, Philippines beBeeOperational Full time ₱5,500 - ₱8,500
Job Title: Executive Assistant – CRM & WordPress Expert (Remote)

Location: Remote

Hours: Monday to Friday, 4AM – 8AM EST

Job Description

We are seeking a proactive and tech-savvy Administrative Operations Specialist who will streamline both administrative operations and web/CRM functionality. The ideal candidate will be responsible for customizing Salesforce, managing WordPress forms and pages, and supporting day-to-day operational tasks including invoicing, client communications, and calendar scheduling.

This role requires a self-starter who thrives on autonomy and can effectively collaborate with UK-based team members while handling multiple tools and systems.

Key Responsibilities
  • Build and customize WordPress forms and layouts.
  • Customize and manage Salesforce CRM workflows and dashboards.
  • Assist in client follow-ups, email communications, and scheduling meetings.
  • Generate and manage invoices, receipts, and basic bookkeeping entries.
  • Coordinate between departments for task updates and completion.
  • Identify and suggest automation opportunities using tools like Make.com or Zapier.
  • Maintain data accuracy across systems and support data migration projects.
Qualifications
  • Proven experience in WordPress website management and customization.
  • Advanced knowledge of Salesforce (or similar CRM platforms like Pipedrive).
  • Familiarity with Make.com or Zapier is a strong advantage.
  • At least 2 years' experience in executive or virtual assistance.
  • Excellent communication skills—both written and verbal.
  • Strong time management and ability to work independently.
  • Ability to handle sensitive data with confidentiality and discretion.
  • Comfortable collaborating during UK time zone hours.
Technical Skills
  • WordPress (Forms, Plugins, Page Editing).
  • Salesforce or equivalent CRM tool.
  • Google Workspace (Gmail, Calendar, Sheets, Docs).
  • Basic bookkeeping or invoicing tools.
  • Automation platforms (Make.com, Zapier – optional).

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