Administrative Coordinator

13 hours ago

Baguio City, Cordillera, Philippines beBeeSupport Full time ₱6,000 - ₱9,000
Key Support Role

The Key Support Role plays a vital part in supporting business leaders worldwide, fostering growth and innovation.

This dynamic team is dedicated to redefining the support role, empowering business leaders to succeed alongside team members.

As a Key Support Specialist, you'll be part of a team that's passionate about making a real impact.

Key Responsibilities:
  1. Schedule Management: Efficiently manage schedules, appointments, and meetings to ensure seamless coordination.
  2. Travel Planning: Plan and arrange travel plans and accommodations for executives with precision and care.
  3. Communication: Ensure timely communication and documentation to maintain open lines of communication.
  4. Time Optimization: Strategically prioritize tasks to optimize executive time and maximize productivity.
  5. Goal Alignment: Align with executive objectives to promote effective working relationships and drive success.
  6. Administrative Support: Provide communications, presentations, reports, and social media management with professionalism and attention to detail.
  7. Research Assistance: Conduct necessary research as required by the executive with accuracy and speed.
  8. Personalized Support: Cater to individual preferences and requirements of the executive with empathy and understanding.
Requirements:
  1. 2+ years of experience as a Virtual Executive Assistant or similar role.
  2. Excellent communication and presentation skills to effectively engage with executives and stakeholders.
  3. Tech-savviness with proficiency in CRM, project management tools, and MS Office to streamline administrative tasks.
  4. Proven track record of high performance and a growth mindset to continuously improve and adapt.
  5. Strong emotional intelligence and interpersonal skills to build strong relationships with executives and colleagues.
  6. Self-starter with a proactive approach to goal setting and achievement to drive results.
  7. Exceptional organizational, prioritization, and multitasking abilities to manage multiple tasks and deadlines.
  8. Ability to think creatively and solve problems effectively to find innovative solutions.
  9. Detail-oriented and methodical work approach to ensure accuracy and quality in all tasks.
  10. Flexibility to work night or graveyard shifts as required to accommodate executive needs.

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