Administrative Operations Coordinator

1 day ago

Baguio City, Cordillera, Philippines beBeeOperations Full time ₱432,000 - ₱648,000
Job Overview

We are seeking a highly organized, proactive admin/operations professional to support our thriving divisions. You will manage communications, streamline systems, handle scheduling, invoicing, and compliance, and work closely with leadership to drive efficiency and growth.

Main Responsibilities
  • Manage multiple email inboxes for both divisions, plus executive emails.
  • Handle all client communications and inquiries within 24-hour response timeframes.
  • Generate quotes and invoices using SimPro, ensuring accurate job costing and timely billing.
  • Schedule jobs and coordinate resources to optimize crew efficiency and minimize travel time between sites.
  • Manage accounts receivable processes, including persistent follow-up on outstanding invoices to reduce aging by 30%.
  • Coordinate with project managers on project administration and resource allocation.
  • Organize and maintain all job documentation, compliance records, and WHS requirements.
Requirements
  • Strong experience with construction or trades industry operations.
  • Proficiency with job management software, preferably SimPro.
  • Excellent written and verbal communication skills for client-facing interactions.
  • Experience with invoicing, accounts receivable, and basic financial administration.
  • Strong organizational skills and attention to detail for compliance documentation.

This is a full-time role with real responsibility and room to grow as the company expands. Ideal candidate will have strong technical skills, excellent communication skills, and the ability to learn new processes quickly.

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