Property Operations Assistant

1 day ago

Tarlac City, Central Luzon, Philippines beBeePropertyOperations Full time ₱7,200 - ₱7,800
Job Opportunity: Property Operations Assistant

We are seeking an organized and detail-oriented professional to support our commercial property management operations. This role requires experience in lease administration, vendor coordination, work order tracking, and financial reporting.

This behind-the-scenes role involves managing property operations, communicating with tenants, and assisting property managers with administrative tasks.

  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for building engineers, ensuring timely completion.
  • Enter work orders into a property management software system and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for capital expense projects and non-capital expense repairs.
  • Utilize spreadsheet software and collaboration tools for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.

Key Skills:

  • Property management experience.
  • Experience using a property management software system.
  • Strong organizational and multitasking abilities.
  • Excellent written communication skills.
  • Proficiency in spreadsheet software, collaboration tools, and Microsoft Office Suite.
  • Ability to obtain bids, track expenses, and manage property maintenance requests efficiently.

The ideal candidate will be skilled, proactive, and able to work independently while meeting deadlines.

  • Property Operations Assistant

    1 day ago

    Angeles City, Central Luzon, Philippines beBeeTenant Full time ₱7,200 - ₱7,800

    Property Support SpecialistThis role is accountable for assisting commercial property management operations. The ideal candidate will possess skills in lease administration, vendor coordination, work order tracking, and financial reporting.The Property Support Specialist will handle communications via email, manage property operations, and support property...

  • Facilities Manager

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeMaintenance Full time ₱13,200 - ₱134,400

    Property Operations CoordinatorWe are seeking an experienced Property Operations Coordinator to join our team. This role is responsible for coordinating the day-to-day operations of our property management team, ensuring smooth communication with tenants and comprehensive support to our on-site Property Manager.Key Responsibilities:Maintenance...

  • Property Operations Specialist

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeePropertyManager Full time $7,200 - $7,800

    The Property Manager is a crucial role responsible for overseeing the entire scope of property operations.Key ResponsibilitiesMaintain day-to-day operational efficiency across assigned propertiesLead leasing activities: market units, assess tenant suitability, and prepare lease agreementsUtilize software platforms like Yardi to manage tenant records, process...

  • Remote Property Management Assistant

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeePropertyManagement Full time $40,000 - $50,000

    Remote Property Management AssistantSupport daily operations of a growing property management company by working closely with the property manager to handle resident communication, vendor coordination, and inspection scheduling across multiple buildings.Key Responsibilities:Communicate with residents via phone calls regarding payment collection and fee...

  • Property Valuation Assistant

    2 days ago

    Tarlac City, Central Luzon, Philippines RemoteVA Full time

    OverviewJoin to apply for the Property Valuation Assistant role at RemoteVA. This role involves financial modeling, market research, and preparing reports to support our client's investment decisions.Base pay range$7,000.00/yr - $8,000.00/yrWork Schedule9am - 6 pm EST (Monday - Friday)Job TypeFully-RemoteKey ResponsibilitiesResearch real estate databases for...

  • Property Portfolio Manager

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeRealEstateBookkeeper Full time ₱3,500 - ₱6,000

    The successful candidate will possess a solid background in real estate accounting and expertise in property management software. As our Virtual Assistant, you will be responsible for managing the financial transactions of our property portfolio with precision.Key Responsibilities:Manage daily bookkeeping tasks for various properties using property...

  • Property Accounting Specialist

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeAccountant Full time $50,000 - $75,000

    Job Title: Property Accounting SpecialistWe are seeking a highly organized and detail-oriented professional with advanced proficiency in property management software to manage financial records, reconcile accounts, and support operations.Key Responsibilities:Maintain accurate financial records for multiple properties using property management tools.Process...

  • Executive Property Leadership Role

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeLeadership Full time ₱60,000 - ₱600,000

    Senior Property Manager Position OverviewThe ideal candidate for this senior property management role is an experienced professional with a deep knowledge of U.S. property management, proven leadership skills, and the ability to balance tenant relations, administrative efficiency, and team management in a fast-paced environment.Key Responsibilities:Lead and...

  • Property Portfolio Specialist

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeRealEstate Full time $7,200 - $7,800

    We are seeking a skilled professional to oversee the day-to-day operations of residential and commercial properties.Main Responsibilities:Manage tenant relations, including lease agreements, move-ins/move-outs, and dispute resolution.Ensure timely rent collection, invoicing, and lease renewals.Coordinate property maintenance, repairs, and vendor...

  • Property Administrator

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeAdministrative Full time $7,200 - $7,800

    Job SummaryWe are seeking a skilled professional to fill the role of Property Administrator. The ideal candidate will possess excellent organizational skills, strong communication abilities, and the capacity to manage multiple tasks efficiently.Main ResponsibilitiesAnswer incoming calls and provide general administrative supportSubmit invoices into...