Property Operations Assistant

2 days ago

Angeles City, Central Luzon, Philippines beBeeTenant Full time ₱7,200 - ₱7,800
Property Support Specialist

This role is accountable for assisting commercial property management operations. The ideal candidate will possess skills in lease administration, vendor coordination, work order tracking, and financial reporting.

The Property Support Specialist will handle communications via email, manage property operations, and support property managers with financial and administrative tasks.

Key Responsibilities:
  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for building engineers, ensuring timely completion.
  • Enter work orders into systems and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Support property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense projects and non-CapEx repairs.
  • Utilize software for tracking and reporting tasks.
  • Maintain accurate records and assist with research and special projects as required.

Requirements

  • Experience in property management required (commercial preferred).
  • Strong organizational and multitasking abilities.
  • Excellent written communication skills.
  • Proficiency in software, such as Excel and Microsoft Office Suite.
  • Ability to obtain bids, track expenses, and manage property maintenance requests efficiently.
  • Personal Attributes:
  • Detail-oriented with a proactive approach to problem-solving.
  • Strong ability to work independently and meet deadlines.
  • Professional and reliable, with excellent follow-through on tasks.

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