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Document Management Specialist

2 months ago

Makati City, National Capital Region, Philippines Multi-Mach International Incorporation Full time
Job Description
  • Key Responsibilities
    • Manage the intake, scanning, verification, and storage of documents.
    • Filing and archiving relevant documentation, ensuring accurate and compliant records.
    • Retrieve files for employees and clients as required, maintaining confidentiality and security.
    • Design and implement document templates, file types, and databases, adhering to company standards.
    • Verify and edit documents for accuracy and compliance, reporting any errors or discrepancies.
    • Control the flow of documents within the department, ensuring efficient processing and storage.
    • Ensure the secure destruction and disposal of sensitive documents, in compliance with company policies and regulations.
    • Update and maintain document management systems, physical records, and security protocols, ensuring data integrity and confidentiality.
  • Requirements
    • A bachelor's degree in business administration, record management, or a related field.
    • Experience in document management, archive management, or records management, with proficiency in MS Office applications.
    • Basic knowledge of administrative functions in a corporate environment, with strong communication skills.
    • Good command of English verbal and written communication, with basic knowledge of ISO standard requirements.

Multi-Mach International Incorporation is committed to maintaining accurate, compliant, and secure records, and we are seeking a skilled and detail-oriented individual to join our team as a Document Management Specialist.