Senior Document Management Specialist

1 month ago


Makati City, National Capital Region, Philippines 3E Hitech Solutions Inc. Full time
Job Summary

We are seeking a highly skilled Senior Document Management Specialist to join our team at 3E Hitech Solutions Inc. This is a challenging role that requires strong organizational skills, attention to detail, and excellent communication abilities.

About the Role
This position involves managing all documents related to company operations, including contracts, billing, and acceptance documents. The successful candidate will develop and maintain a systematic filing and retrieval system to ensure easy access to documents. They will also be responsible for managing document distribution processes, ensuring all parties have access to the most current revisions. Additionally, they will monitor and enforce document control procedures to guarantee compliance with legal and company standards.

Key Responsibilities:
  • Prepare, organize, and securely store all documents related to company operations.
  • Develop and maintain a systematic filing and retrieval system for easy access to documents.
  • Manage document distribution processes to ensure all parties access the most current revisions.
  • Monitor and enforce document control procedures to guarantee compliance with legal and company standards.
  • Review and validate all documentation for accuracy, completeness, and conformity with project and legal requirements.
  • Track and report on the status of documents, including revisions, approvals, and distributions.
  • Perform regular audits and quality checks to maintain data integrity and compliance.

Requirements
The ideal candidate should possess a Bachelor's/College Degree in Engineering (Others), Computer Science/Information Technology, Business Studies/Administration/Management, Commerce, Secretarial or equivalent. A minimum of 1-2 years of experience in Clerical/Administrative Support or equivalent is preferred. Good command of computer literacy in MS Office applications is essential, as well as good written and spoken English skills. Knowledge of electronic document control systems and document management applications is an advantage. The successful candidate should also demonstrate high self-learning ability, high responsibility, good interpersonal and leadership skills, and the ability to work in a multinational project team. Finally, they should be a matured person with initiative, hardworking, and dedication who can work with minimal supervision and handle pressure well.

Compensation Package
We offer a competitive salary range of $60,000 - $80,000 per annum, depending on experience. We also provide opportunities for professional growth and development, a dynamic work environment, and a comprehensive benefits package.

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