Executive Assistant

1 day ago

Cavite City, Calabarzon, Philippines beBeeLegal Full time $30,000 - $35,000
Job Title

A trusted administrative professional is required to provide exceptional support in a dynamic legal environment.

">About the Role
  • The successful candidate will be responsible for managing client communications, scheduling, document preparation, and billing processes.
  • This role exists to support the law office's efficient daily operation by reducing operational bottlenecks and ensuring timely and professional client interactions.

In order to achieve this, the assistant will proactively manage administrative and legal support tasks, enabling attorneys and staff to focus on casework and legal strategy, increasing overall firm productivity and client satisfaction.

">Key Responsibilities
  • Email & Communication Management:
    • Manage multiple client-group emails, ensuring prompt and professional responses.
    • Use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management:
    • Draft legal and standard documents using available templates and legal document software.
    • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support:
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing:
    • Oversee task management using Asana to monitor staff workflow and deadline adherence.
    • Assist in preparing and sending invoices and collection letters using MyCase billing software.
  • Special Projects & Personal Tasks:
    • Coordinate events and staff recognition activities.
    • Provide additional supportive tasks as needed for office operations.
">Required Skills and Qualifications
  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
  • Bilingual Spanish Speaker
  • Able to maintain a strong, confident personality while adapting to client and firm culture.
">Benefits
  • Seniority level — Executive
  • Employment type — Full-time
  • Job function — Legal
  • Industries — Software Development
">What We Offer

We offer a competitive hourly rate and a remote work setup. The ideal candidate should thrive in fast-paced legal environments requiring accuracy and discretion.

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