Remote Executive Assistant Role

2 days ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱3,600,000 - ₱4,500,000
Comprehensive Administrative Support Specialist

This is a dynamic opportunity to provide support to senior executives in Australia and New Zealand, working remotely as part of a virtual team.

You will be responsible for calendar and meeting management, email management, travel logistics, event management, expense reimbursements, client relationship management, and documentation preparation.

Key skills include time management, excellent attention to detail, proactive problem-solving, teamwork, discretion, and confidentiality. Proficiency in MS Office and strong English communication skills are essential.

  • Primary Responsibilities:
  • Calendar/Meeting Management – Coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management – Screen, respond to, and/or action emails as necessary.
  • Travel Management – Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Management – Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines.
  • Events Management – Assist in setting up logistics and coordination of invites and RSVPs.
  • Timesheet Management – Track, enter, and submit worked hours of the executive with weekly deadlines.
  • Telephone Management – Relay accurate and detailed messages and transfer calls as required.
  • Client Relationship Management – Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.
  • Requirements:
  • Bachelor's Degree (any field).
  • Minimum 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required).
  • Customer service experience working with multiple stakeholders.
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.

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