Executive Assistant

2 days ago

Cavite City, Calabarzon, Philippines beBeeProfessional Full time ₱1,100 - ₱1,500
Job Overview

We are seeking a highly organized and proactive professional to support our founder in managing daily operations, administrative responsibilities, and marketing strategy. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

Main Responsibilities:
  • Administrative & Operational Support:
    • Expertly manage and triage emails, categorizing, routing, and escalating issues as necessary.
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.
    • Maintain and update databases (lists of vendors, etc.).
    • Oversee computer and equipment maintenance, management, and procurement.
    • Manage office supplies and coordinate maintenance services.
    • Arrange travel, accommodations, itineraries, and related correspondence.
    • Create and execute detailed expense reports for business trips.
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients.
    • Maintain the customer relationship management system and ensure accurate daily updates.
    • Assist in organizing and participating in business development activities.
    • Send welcome packages to new clients and partners.
  • Communications & Marketing Support:
    • Support in updating website and social media content created by the team.
    • Manage and assist online entries for awards and recognition programs.
    • Reach out to journalists and send press releases about company news.
    • Research contacts for journalists, events, and other outlets in the best interests of the organization.
    • Support founders in press or event initiatives as required.
    • Assist the Founder in managing the content calendar for social media platforms.
    • Help coordinate and execute in-house projects such as holiday gifts and events.
    • Research speaking engagements for the founders.
    • Research opportunities for new business, including contact information for potential partners.
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
    • Draft contracts for employees and freelancers.
    • Manage sick leave protocols and communications.
    • Support recruitment processes, including triaging candidate applications.
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).
    • Process and manage accounts payable and receivable.
    • Perform weekly bookkeeping reconciliations.
Required Skills and Qualifications
  • 4+ years of experience in executive assistance, communications, or marketing roles.
  • Able to work in a fast-paced environment and meet deadlines.
  • Proven ability to communicate effectively and build relationships with colleagues and clients.
  • Strong organizational and time-management skills, with a focus on productivity and efficiency.
  • Highly motivated, resourceful, and a go-getter mentality.
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word.
  • Experience with customer relationship management software and sales tools is an asset.
  • Comfortable working flexible hours when needed and adapting to changing priorities.
What We Offer
  • Two weeks of paid time off for relaxation and rejuvenation.
  • Training and development programs to enhance skills and knowledge.
  • Work-from-home options for flexibility and work-life balance.

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