Dedicated Remote Administrative Support Specialist

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time A$12,000 - A$15,000
Job Overview

This role is suitable for a highly skilled and proactive individual with excellent organisational skills and the ability to work independently.

The ideal candidate will have experience supporting professionals in Australian accounting firms and familiarity with handling administrative tasks, managing client communications, and using relevant tools and platforms.

Key Responsibilities
  • Coordinate calendars, book appointments, and arrange meetings across multiple time zones
  • Liaise with clients and legal professionals for entity setup, trust deed execution, and related documentation.
  • Handle ASIC-related administrative work including Form 484, Form 362, company renewals, and changes to corporate records
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication
  • Maintain and update internal databases and document registers
  • Prepare, review, and format documents and correspondence with high accuracy
  • Provide administrative support to team members across different departments
  • Assist with basic marketing and social media scheduling or content coordination
  • Ensure confidentiality, compliance, and accurate record keeping at all times
Required Skills and Qualifications
  • Excellent attention to detail and organisational skills
  • A high level of maturity and discretion in handling sensitive information
  • Prior experience or exposure to marketing or social media coordination is desirable
  • Excellent verbal and written English communication skills
  • Proven ability to manage calendars and appointments independently
  • Self-motivated with the ability to work remotely and manage time effectively
  • Proficiency in Microsoft Office Suite, Google Workspace etc.
Preferred Skills
  • Experience working in or with an Australian accounting firm is highly regarded but not mandatory.
  • Understanding of ASIC requirements and company secretarial processes
  • Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus.

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