Administrative Support Specialist

2 weeks ago

Imus, Calabarzon, Philippines beBeeBookkeeper Full time ₱7,200 - ₱7,800
Job Summary

We are seeking an organized and detail-oriented Administrative Support Specialist to manage front-office communications, bookkeeping tasks, and project coordination duties.

  • Handle phone calls, enter work orders and invoices, assist with permit and licensing research, and provide general administrative support.
Main Responsibilities:
  • Answer incoming phone calls and direct them appropriately or take messages
  • Enter work orders into the system and update job statuses as needed
  • Create and process invoices accurately and on time
  • Assist with accounts payable and receivable entries
  • Maintain and organize digital and paper records for jobs, invoices, and documentation
  • Provide administrative support to management and field staff
Requirements:
  • Proven experience in an administrative or bookkeeping role
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Excellent phone etiquette and communication skills
  • Strong organizational and multitasking abilities

This is a remote work opportunity that requires strong multitasking skills, familiarity with bookkeeping software (QuickBooks), and excellent phone etiquette and communication skills. The ideal candidate will have experience in an administrative or bookkeeping role and be proficient in QuickBooks and Microsoft Office.

Why Choose Us?

We offer a dynamic and supportive work environment that fosters growth and development. As an Administrative Support Specialist, you will have the opportunity to work with a talented team of professionals who share your passion for excellence.

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