Multifaceted Administrative Assistant for Real Estate Projects

1 week ago

Rizal, Philippines beBeeAdministrative Full time $45,000 - $65,000
Executive Assistant Role

This is a remote position as an Executive Assistant, supporting executive leadership and maintaining financial tracking for various construction and property management projects.

The ideal candidate will thrive in a fast-paced environment where accuracy, communication skills, and the ability to prioritize are essential. This role offers both stability and growth potential with a successful real estate enterprise.

Key Responsibilities:

  • Manage professional calendars and schedules for two executives, ensuring efficient time management and coordination.
  • Track and monitor expenses across multiple ongoing construction and property management projects with meticulous attention to detail.
  • Perform thorough receipt analysis and accurate data entry into QuickBooks for proper financial tracking and reporting.
  • Coordinate maintenance requests for existing properties by communicating effectively with pre-selected vendors.
  • Serve as a key administrative point of contact, facilitating smooth operations between executives, vendors, and other stakeholders.
  • Assist with organizing and maintaining digital and physical documentation related to properties and projects.
  • Provide general administrative support as needed to ensure operational efficiency.

Requirements:

  • Experience in real estate, property management, or construction industries.
  • Previous experience with QuickBooks is required.
  • Familiarity with Buildium property management software is highly desired.
  • Client management experience.
  • Basic bookkeeping skills and understanding of financial record-keeping.
  • Excellent organizational abilities with strong attention to detail.
  • Outstanding written and verbal communication skills for professional vendor coordination.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Self-motivated with a willingness to learn new systems and processes.
  • Ability to work full-time (40 hours per week) within the Los Angeles time zone.

Benefits:

  • May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
  • HMO Coverage for eligible locations.
  • Permanent work from home.
  • Immediate hiring.
  • Steady freelance job.

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