Administrative Coordinator

1 week ago

Dasmariñas, Calabarzon, Philippines beBeeProject Full time ₱5,500 - ₱8,600

We are seeking a highly organized and detail-oriented Administrator to support our Director and ensure the smooth operation of all departments. Key responsibilities include daily operations, company development, documentation management, and assisting with project workflows.

Key Responsibilities
  • Office Management: Ensure smooth functioning of office operations, including managing office supplies, equipment, and facilities.
  • Administrative Support: Provide administrative support to senior management and coordinate with different departments to streamline processes.
  • Policy Implementation: Ensure compliance with company policies and procedures, and assist in updating them as needed.
Financial Administration
  • Budget Oversight: Assist in monitoring departmental expenses, ensuring financial efficiency.
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
  • Financial Reporting: Prepare financial reports and summaries for management review.
Communication and Project Coordination
  • Internal Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.
  • External Communication: Manage relationships with external vendors, clients, and partners, ensuring professional and timely communication.
Compliance and Safety
  • Regulatory Compliance: Ensure compliance with all relevant regulations and standards, including occupational health and safety requirements.
  • Safety Protocols: Assist in developing and implementing safety protocols and procedures, and ensure they are followed by all employees.
Requirements
  • Prior experience in a Scheduling or Purchasing Officer role within a similar industry.
  • Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
  • Strong understanding of Google Drive and cloud-based file management systems.

The ideal candidate will possess strong organizational skills, keen attention to detail, excellent communication and stakeholder management skills, and the ability to multitask and work efficiently in a remote environment.

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