Senior Administrative Coordinator

1 day ago


Pasay, National Capital Region, Philippines beBeeExecutive Full time ₱250,000 - ₱350,000

Job Opportunity

We are seeking an exceptional professional to support our organization in managing daily operations, administrative responsibilities, and marketing. This role requires a proactive and highly organized individual with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

Key Responsibilities:

  • Expertly manage and triage correspondence, categorizing, routing, and escalating issues as necessary
  • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
  • Maintain and update databases (lists, etc.)
  • Oversee equipment maintenance, management, and procurement
  • Manage supplies and coordinate maintenance
  • Arrange travel, accommodations, itineraries, and related correspondence
  • Create and execute detailed expense reports for business trips
  • Client & Business Development Support:
  • Triage and respond to inbound inquiries from potential clients
  • Maintain accurate records and ensure timely updates
  • Assist in organizing and participating in business development activities
  • Send welcome packages to new clients
  • Communications & Marketing Support:
  • Support in updating website and social content created by the team
  • Manage online entries for awards
  • Research contacts for journalists, events, and other outlets in the best interests of the organization
  • Support in press or event initiatives as required
  • Assist in managing the content calendar for social media
  • Help coordinate and execute projects such as holiday gifts and events
  • Research speaking engagements for leaders
  • Research opportunities for new business, including contact information for potential partners
  • HR & Finance Support:
  • Maintain payroll records, including onboarding/offboarding employees, salaries, and insurance plans
  • Draft contracts for employees and freelancers
  • Manage sick leave protocols and communications
  • Support recruitment processes, including candidate applications
  • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.)
  • Process and manage accounts payable and receivable
  • Perform weekly bookkeeping reconciliations

Requirements:

  • 4+ years of experience in executive assistance, communications, or marketing
  • Must be able to work flexible hours when needed
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software is a plus

This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply.

Benefits:

  • Two weeks of paid time off
  • Training and development programs
  • Remote work options


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