Highly Skilled Administrative Professional

1 week ago

Rizal, Philippines beBeeAdministrative Full time $12,000 - $18,000
Job Summary

This is an exceptional opportunity to work as a highly skilled Executive Assistant. The successful candidate will be responsible for providing high-level administrative support to physicians and senior management, including scheduling, travel coordination, presentation preparation, and confidential correspondence.


About the Role
  • The ideal candidate will have a proven track record of delivering exceptional results in fast-paced environments, with a strong focus on precision, accuracy, and confidentiality.
  • They will be highly organized, with excellent communication and interpersonal skills, and a proven ability to build strong relationships with senior-level professionals.

We are seeking an experienced Executive Assistant who can manage complex scheduling across multiple executives, coordinate travel arrangements, prepare presentations, and handle confidential correspondence.


Key Responsibilities
  1. Schedule meetings and appointments for physicians and senior management.
  2. Coordinate travel arrangements, including flights, hotels, and transportation.
  3. Prepare and review presentations, ensuring branding, clarity, and accuracy.
  4. Draft professional correspondence, including letters and emails.
  5. Maintain databases, ensuring 100% accuracy.
  6. Coordinate across departments, ensuring smooth information flow.
  7. Handle phone-based scheduling, acting as liaison when email scheduling is restricted.
  8. Protect confidentiality, managing sensitive medical and operational information.
  9. Support special projects, providing high-quality deliverables under tight deadlines.

Requirements
  • Minimum 4 years of experience in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.

Nice-to-Haves
  • Prior experience supporting physicians or in a medical setting.
  • Experience handling personal concierge tasks for executives.
  • Familiarity with AI tools for presentation and document creation.
  • Multilingual skills.
  • Advanced PowerPoint design skills.

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